HOTEL ZESSA A DOUBLE TREE BY HILTON

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Agreement for; Date(s) of Program; 03/28/25 - 03/30/25 Page 3 of 6 ATTRITION CLAUSE If the group food and beverage should fall short of utilizing 80 percent of the original group commitment or should any food and beverage function be deleted from your agenda, we reserve the right to review and adjust the special rates offered, and/or a charge for meeting space may result. EVENT SERVICES MANAGER The hotel operates a full -service Event Services Department. A service manager will be assigned to your group to assist you in coordinating all aspects of your meeting from Inception to completion. Your ESM offers a Daily Meetings Debrief to assist you with all your billing, service and catering needs while you are here for your event. This person will be your primary contact with the hotel and will function as your personal representative. CANCELLATION We will reserve your contracted guest rooms and function/meeting space, according to the schedule of events, to the exclusion of other business opportunities once space Is considered definite, If the hotel is advised that this definite commitment is canceled, liquidated damages will be charged. The amount will be based upon a percentage of total hotel estimated revenue, plus applicable taxes. Estimated revenu6 is calculated by multiplying the group room rate and contracted block then adding the sum of estimated food and beverage losses based on anticipated attendance noted. Contract Signing to 366 days out 40% of anticipated revenues 365 days to 181 days out 60% of anticipated revenues 180 days to 91 days out 70% of anticipated revenues 90 days to 31 days out 80% of anticipated revenues 30 days to date of arrival 100% of antic) ated revenues SHIPPING/RECEIVING Please be advised that any shipments made to the hotel must be labeled with the recipients' name, hotel contact name, group affiliation and event date. Package handling for conference materials and other related packages will be assessed as a labor fee of $4.00 per box or $100 per pallet roundtrip. In addition, the hotel cannot receive any materials prior to 4 days before arrival. Shipments received before that date might be subject to a $2,00 per day package storage charge. Stringent local regulations make it Impossible for us to store hazardous and/or flammable materials on the hotel premises. Any costs associated with the receipt, storage or cleanup/disposal of shipment materials from group/exhibitors or third -party vendors shall be invoiced directly to the group/exhibitor or vendor at the conclusion of program. Arrangements must be made with the carrier of your choice to remove all empty crates, cases or containers from the hotel during the exhibit/program. PAYMENT IN ADVANCE The Invoice, attached hereto as Exhibit A and incorporated herewith, reflects the parties agreed upon charges for the event. Should additional food, beverages, or services be added to the event, the total amount of this Contract shall not exceed $27,000. Any additional food, beverages or services, that are not already Included in Exhibit A, will require prior approval from the City. Unless you have established credit In advance with us, you will pay the entire contract price by credit card or certified check at least three days prior to your function or by personal bank check two weeks prior to your function. If you prefer, all charges can be paid by credit card. Our hotel accepts American Express, Diners Club, Discover Card, Master Card, or Visa. The Hotel accepts payment via ACH, certified check, or credit card. Please note credit card transactions are subject to a 3% fee. In the event that the customer selects Items which the Hotel must special order for the Customer's event, the Customer shall be liable for an increase In any costs related to such items which occur after the signing of the Agreement. The Customer expressly grants the right to the Hotel to raise the prices herein quoted or to make reasonable substitutions for the event. The Hotel, whenever possible, shall provide the Customer with prior written notice of such increase and the right to decide between the Increased prices or to accept reasonable substitutions.