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Attachment B Contract Approval- Integrated Law & Justice Project January 11, 2005 Page 3 A list of criteria was developed by Deloitte to assist the evaluation committee in comparing and analyzing each of the demonstrations. The evaluation committee observed each of the demonstrations and then ranked the various vendors according to the criteria. After compiling the rankings from each team member, it was determined that the Knowledge Computing Company with their Coplink solution achieved a higher . score in 9 out of the 11 categories and a significantly higher total score than any of the other vendors. The Coplink solution was clearly the preference of the evaluation committee members following the demonstrations. Of the five finalists, Knowledge Computing Company also submitted the lowest bid at $1.6 million for both Phase 1 and Phase 2 of the RFP. The order of bids for both phases is as follows: 1. Knowledge Computing - $1,606,053 2. Avenade - $3,656,347 3. Sierra Systems - $4,219,563 4. SRA - $4,279,057 5. Oracle - $5,121,431 Following the demonstrations, the analysis of the ran kings and review of the pricing, the evaluation team identified Knowledge Computing Company as the preferred vendor. Members of the evaluation team and our Deloitte Consultant initiated reference contacts and site visits. Several agencies using the Coplink product were contacted and all responded favorably to questions about Knowledge Computing and the Coplink software. Eight members of the evaluation team also participated in site visits to the Phoenix Police Department, Tucson Police Department, and the Knowledge Computing Company's corporate' offices in Tucson, Arizona. At each site, members of the evaluation team were impressed with the data sharing capabilities and the analysis portion of the software. Following the site visits, there was a unanimous recommendation on the part of the team members to enter into contract negotiations with Knowledge Computing on behalf of the Orange County Integrated Law and Justice Steering Committee. The funding for the Phase. 1 portion of the contract will come from the Santa Ana/Anaheim UASI grant funds. This grant provides 100% of the funds necessary for Phase 1 of the project and requires no local matching funds. Phase 2 of the project will also be funded with 2004 UASI Grant funds, even if a grant extension is required to allow use of those resources, assuming the contract cannot be concluded before the November 30, 2005, expiration of the grant. If the extension is not granted (which is not likely), funding will be allocated from the next round of approximately $20 million of UASI Grants just announced and scheduled to be released to Santa Ana and Anaheim in 2005 or, alternately, from the COPS Technology grants identified in the beginning of this report.