Item 19 - Agreement for Pavement Managment Program Update

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CITY OF SANTA ANA EXHIBIT I SCOPE OF SERVICES Introduction - The City of Santa Ana is seeking a qualified consultant to perform pavement condition surveys and budgetary analysis as part of the update to the City's Pavement Management Program (PMP). The PMP surveys and analysis shall comply with Orange County Transportation Authority (OCTA) guidelines. The City's roadways consist of approximately 450 centerline miles of paved streets and alleys. The roadways are divided into three networks: Master Plan of Arterial Highways (MPAH), Local Street, and Alley. The MPAH Network contains approximately 105 centerline miles of Major Arterial, Primary Arterial, Secondary Arterial, and Collector streets with AC and PCC surfaces. The Local Street Network contains approximately 317 centerline miles of residential and nonresidential/ industrial streets with AC and PCC surfaces. The Alley Network contains approximately 28 centerline miles of alleys with AC and PCC surfaces. The database includes 4,417 street sections in all three networks and these sections were last surveyed from 2023-2024. These data were input into StreetSaver software; therefore, all works for this scope of services shall utilize the latest version of StreetSaver software. Description of Work: The proposal should include the following tasks and fees and any additional tasks and fees deemed necessary by the Consultant shall be clearly identified in the proposal. Additionally, the City reserves the right to provide Notice To Proceed (NTP) for any, all or none of the following optional tasks: Database: Task 1 - Management and Administration The Consultant shall monitor project progress and maintain project files. Other responsibilities include supervising and reviewing the inspection process for conformance with OCTA guidelines. The Consultant shall meet with City staff to review schedule, budget, project documents, project goals, format of deliverables and clarify responsibility of each party. Task 2 - Pavement Condition Surveys Collect and record pavement distress data, as per ASTM D6433 and OCTA guidelines. The pavement distress data shall be collected using the walking survey method; windshield surveys will not be accepted in lieu of walking surveys. Input pavement distress data into the City's database and calculate Pavement Condition Index (PC[) for each segment utilizing the latest version of StreetSaver software. The consultant shall keep a log of any discrepancies between the database information (i.e. surface type, etc.) and actual field conditions, and shall coordinate with City staff to correct the database as necessary. The Consultant shall provide the City with a list of street sections with a difference of more than 10 PCI values since the last inspection and the explanation for such major changes. Corrections/changes to the database shall not be made without prior City staff approval.