Item 19 - Agreement for Pavement Managment Program Update

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Task 3 — Customize Database To monitor the progress of various maintenance and rehabilitation (M&R) treatments, the database shall update the customized field to track project updates for example details of treatment types (i.e. 2" AHRM over 3/8" ARAM, over 2" AC over native). Additionally, the Consultant shall coordinate with StreetSaver developer to prepare a customized report to include the following fields (all of these fields are currently in the database but there is no single report output including all of them) in one single report: • Local Street Preventative Maintenance's date • Pavement treatment data in pavement section table • Project number in M&R section • Number of slabs (PCC streets only) • Verify treatment history to be reflected on each pavement section Furthermore, the City frequently prepares various reports for City Council. Therefore, the Consultant shall coordinate with StreetSaver developer to prepare up to five custom maps. Task 4 - Budgetary Analysis The City will provide the list of completed streets over the past two fiscal years to be updated in the database and the list of streets planned for repair over the next seven fiscal years for the budgetary analysis. Forecast future PCI values for each segment and create OCTA-required budget scenarios for each network utilizing the latest version of StreetSaver software. The consultant shall coordinate with City staff to develop a 7-year maintenance & rehabilitation strategy (including but not limited to selecting segments, treatment type, costs, and year of implementation). Task 5 - Final Report The consultant shall prepare a final Pavement Management Program report and any other required submittal items, as per OCTA guidelines. The report shall include, without limitation, the methods, findings and recommendations of the consultant, which shall be presented in a single comprehensive document which, should include findings generated as part of other tasks described herein. Task 6 - Database Update and GIS Map Integration Anticipate approximately 30 or less segments of roadway to be added/deleted/combined from database (City will confirm if this scope is needed and will provide a list). The Consultant shall integrate GIS mapping (ESRI) with StreetSaver database / Generate updated GIS shapefile and provide data upon City request. Consultant to provide recommendation for integrating StreetSaver with City's GIS platform via ESRI. Additionally, as - needed GIS integration services upon request. Run at least five (5) Budget and/or Target -Driven scenario analyses and show the impacts through the use of GIS maps with the StreetSaver GIS toolbox. Two of the five scenarios should include: a. Future pavement condition based on historical funding of pavement maintenance. b. Anticipated annual funding needed to acquire and maintain a minumum PCI of 75 Citywide.