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Harris & Associates <br />Program Managers <br />Construction Managers <br />Civil Engineers <br />February 15, 2007 <br />Lames G. Rass, Executive Director <br />Ctty of Santa Ana <br />Public Works Agency <br />20 Civic Center Plaza <br />Ross Annex, 41h Floor <br />Santa Ana, CA 92701 <br />Attn: George Alvarez, City lsngineer <br />Re: Proposal for Pavement Management Engineering Services <br />Dear Mr. Alvarez: <br />Per your request and our discussions with you on February 12, 2007, below please find a revised scope of services <br />and Fee for Pavement Management Engineering services: <br />scope of work <br />1. Initial Meeting. Meet with City staff and Project Team to discuss in detail the types of projects to be <br />reviewed, the azeas that will need to be incorporated into the study, shategies for approaching the analysis, <br />preliminary budget estimates, time frames, and other considerations. This meeting will ensure that all parties <br />understand all aspects of the analysis work before any work begins. <br />2. Research. Collect available data elements such as City GIS files and/or map files, proposed estimated <br />budgets for the improvements, existing pavement management data and reports, available funding sources, <br />and other available data that is pertinent to the project. Confer with City staff to obtain additional available <br />data required and to receive input concerning the process. <br />3. Pavement Management Program evaluation. City staff shall provide copies of, or access to, the City's <br />most recent updated pavement management database from the APWA Micro PAVER system, the most recent <br />approved pavement management report(s), and a detailed breakdown of the unit costs used to prepare the <br />reports. The reports and/or data should include the deferred street maintenance cost, or "backlog" (estimated <br />at $330 million) as per the pavement management system. <br />a. Harris will review the above data, including cost assumptions used in PAVER and the concrete costs, for <br />sidewalks and some streets, to determine if the City's estimated backlog is reasonable. Harris will either <br />confirm the backlog or provide recommendations on revising the backlog based on our experience with <br />pavement management planning. <br />b. Harris will also review an appropriate inflation factor for incorporation into the backlog costs and <br />investigate whether any new pavement technologies might provide a more cost effective solution to some <br />of the City's pavement management areas. <br />Q:~ProposalslSanta Ana\Stmts Asntt 20(M\Santa Ana Street Proposal revision 15feW7.doc <br />34 Executive Park, Suite 150, Irvine, t:afifomia 92614-0705 949.655.3900 FAX 949.655.3995 irvine@hanis-assoc.crom <br />~xMisir ,~ <br />