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<br />DO NOT RECORD <br /> <br />2) Fees - Leagues understand and agree that they shall pay all miscellaneous fees including but not limited to the <br />special event fee, field reservation fees, and any other fees including police, maintenance, recreation staff, etc. <br />associated with the proposed special event/toumament in advance of the proposed toumament. <br /> <br />3) PRCSA Co-sponsorship - Leagues may apply in writing for special event/tournament co-sponsorship. Their <br />letter must describe the benefit to the local league and the community. The letter should also include how the <br />league intends to demonstrate that benefits from their event will be realized after the toumament. Co- <br />sponsorship will be considered for tournaments that are 100% Santa Ana based teams from registered local <br />leagues only. <br /> <br />4) Fundraising -Special events/toumaments are allowed to raise funds for community benefit. Following the event <br />the special eventltournament host league shall submit a financial report outlining revenues, expenses and <br />profit. The report shall also indicate how the profit will be used, per the original request, to benefit the <br />community. <br /> <br />5) Toumament Description - The local league shall submit a toumament outline/toumament chart depicting <br />gender, age, field locations, dates, times and rules that will govern the tournament. The submittal will also list <br />the toumament director and their event team by name, address and phone number. <br /> <br />C. Special Events/Tournament Length: Special events/toumaments shall be one (1) weekend in length ~ Furthermore, <br />a special event/toumament shall not exceed four (4) days in length including attached holidays. <br /> <br />D. NumberofTournaments Per Year <br /> <br />1) Soccer - Four soccer special event/tournaments will be allowed per year. They will be conducted in <br />conjunction with major holidays. <br /> <br />2) Other Sports - May request special events/toumaments during the year <br /> <br />E. Special EventfTournament Locations: <br /> <br />1) Baseball/Softball- All baseball/softball fields eligible. <br /> <br />2) BasketballlWrestlingNolleyball/- All City/Joint Use School District gymnasiums eligible. <br /> <br />3) Soccer/Football- Centennial Park-Hector Godinez High School fields and the Santa Ana Stadium for final <br />games. <br /> <br />VI. INSURANCE REQUIREMENTS <br /> <br />A. General Liability Insurance: The City requires that prior to any reservation by a league that a current comprehensive <br />property damage and general liability insurance certificate in a minimum amount of one million dollars ($1,000,000) be <br />approved by the City Attorney (see attachment General Liability Insurance Requirements). <br /> <br />B. Additional Insured Endorsement: An "Additional Insured Endorsemenf' must be attached to the insurance certificate, <br />naming the City of Santa Ana, its officers, agents and employees as additional insured (see attachment General Liability <br />Insurance Requirements). <br /> <br />C. Thirty Day Cancellation Notice: The policy must contain thirty (30) days written notice of cancellation. A notice of <br />cancellation, which is less than thirty (30) days, shall only be accepted if it pertains to a one-time event, and the date of the <br />event is occurring within that notice period. For example, a certificate of insurance containing a ten (10) day notice of <br />cancellation received March 8~ for an event-taking place on March 12th. <br /> <br />D. Unacceptable Clauses: Clauses in the Certificate of Insurance, which are not acceptable and must be crossed out, <br />contain the following wording: <br />"endeavor to..."; and, "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its <br />agents or representatives." <br /> <br />VII. RESERVATION TERMS & CONDITIONS <br /> <br />A. Permit Reservation Deposit - Each sport organization shall post a reservation deposit of $200.00 during the pre- <br />registration process. Reservations will not be guaranteed until the reservation deposit is received. The reservation deposit <br />is to guarantee that all policies and procedures, park rules, City ordinances and/or directives by the Executive Director or his <br />designated staff are obeyed. The reservation deposit also ensures payment for damages to the facility and/or unforeseen <br />staff charges, such as security expenses caused by the reservation, tournament, or special event. Funds may be deducted <br />from this deposit and credited to the City, for any violations as listed above. Should the amount of penalties, costs and/or <br />additional City expenses exceed the security deposit, the promoter, organization or league shall be required to pay the <br />difference. <br /> <br />7 <br />