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LAWSN <br />The City will post billing and financial info to G/L prior to the data cut for the final conversion. <br />The first extract containing complete conversion data from the legacy systems should be received no later than <br />6 weeks after project initiation. Once the initial data has been reviewed it will be the City's responsibility to <br />ensure that these extracts can be provided in a repeatable and timely manner for each subsequent conversion. <br />Data Mapping <br />The City shall sign -off on the data mapping plan 30 days prior to simulation. At that time all tables and data <br />fields will be frozen as far as content, use, and delivery. Changes made to fields and tables, including removing <br />fields, adding fields, or changing a field's use, will change the scope of the conversion effort, and will be <br />handled using the Project Change Control Procedure. <br />The City may request to have Subcontractor provide additional support on tasks that the City is responsible for. <br />These requests will be using the Project Change Control Procedure in Section 10 of this SOW. <br />Communication <br />The City, to meet the implementation schedule, will respond to Subcontractor as soon as possible but no later <br />than five (5) business days regarding conversion/ data validation, submitted questions, issues, etc. <br />Subcontractor, to meet the implementation schedule, will respond to the City as soon as possible but no later <br />than five (5) business days regarding conversion /data validation, submitted questions, issues, etc. <br />Conversion Runs <br />There will be four (4) conversion runs, which will include: 2 test conversions, a simulation conversion and the <br />final go -live conversion. Subcontractor may choose to run additional conversion runs for process validation. <br />Any additional City- requested conversion runs will be handled using the Project Change Control Procedure. <br />Subcontractor will be responsible for balancing the initial conversion test, and reviewing with the City how to <br />arrive at the balances and counts for future conversions. The following will be balanced between the legacy <br />system and the converted data: <br /># of active accounts with meters by service <br /># of vacant accounts with meters by service <br /># premises <br /># installed and active metering devices <br />A/R balances <br />Account balances, by account <br />Revenue associated with representative billing cycie(s) (Bill Parallel) <br />Budget payment amounts and balances <br />SOW- SantaAna- 1217eb08 vFinal_v2.doc Confidential 76 <br />