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LAWS%ON <br />The City will provide accurate balancing reports, generated from source systems, to enable the above - <br />described comparisons, for each extract. <br />The City is to approve proceeding with final conversion based upon successful completion of testing as defined <br />in the Acceptance Test Plan. <br />For the final conversion, the City will process through the close of business day, run the bill calc without printing <br />bills, and stop all activity and backup the database, and complete all data extraction activities. Subcontractor <br />will then execute the conversion programs. After the conversion has finished, the City will work with <br />Subcontractor to conduct the validation review, a billing run will be done on the enQuestaTM system, and all <br />balances will be reconciled to the billing that was run on the legacy system prior to conversion. When all <br />balances are accounted for and validation routines are complete, the City will sign off on acceptance of the <br />conversion. Approval of the final conversion of data will occur no later than when the City begins to use <br />enQuestaTm during normal business operations. <br />Effort Estimate <br />The estimated effort for conversions is based on our current understanding of data conversion requirements as <br />summarized above and assumptions based on our experience with similar conversions. Significant changes in <br />requirements and /or assumptions or delays /lack of availability of data to be converted will be documented and <br />confirmed using the Project Change Control Procedure. <br />10. Product Training and Documentation <br />City Responsibilities <br />In order to learn enQuestaTm effectively, users need to have a working knowledge of Microsoft Word and <br />Microsoft Excel. All users must be proficient using a mouse, and must be familiar with using an Internet <br />Explorer web browser prior to attending enQuestaTM training. It is the City's responsibility to train any users that <br />do not have this level of competency prior to enQuestaTM training. Participants who have not completed pre- <br />requisite training are not permitted to participate in the course. It is the City's responsibility to provide training at <br />a later date. <br />The User /Training Matrix can be updated with new users (in accordance with the section above) up to thirty (30) <br />days prior to the start of any training program, at which time the User/Training Matrix is frozen. The City may <br />swap out users already defined in the program to accommodate attrition of existing employees. <br />The City's Project Team will coordinate user enrollment for each class and rescheduling requirements as <br />necessary. They are responsible for communicating to Subcontractor the number of participants enrolled in <br />each class after the User/Training Matrix is frozen. <br />The City is responsible for ensuring appropriate time is made available for users to participate in every training <br />course they are enrolled in, according to the finalized User /Training Matrix. If users are not provided with such <br />time, it is the City's responsibility to provide training at a later date. The City is responsible for notifying all <br />participants of training schedules at least 10 days prior to any scheduled training. <br />The City is responsible for loading and testing the enQuesta client software prior to training delivery. Training <br />can not take place until it is verified this has taken place. <br />The City is responsible for ensuring that all training participants bring printed copies of the appropriate training <br />materials to each class. <br />It is the City's responsibility to ensure that users attend classes in a punctual manner. Users arriving more than <br />ten (10) minutes late for a course are not permitted to participate. If a course has less than 50% attendance <br />after the first ten (10) minutes of scheduled course time, Subcontractor reserves the right to cancel the training. <br />It is the City's responsibility to provide training at a later date. <br />SOW- SantaAna- 12Feb08 vFinal_v2.doc Confidential 77 <br />