INFOR (US) INC. (FORMERLY LAWSON SOFTWARE) 2 - 2008

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This over /under filled positions can be tracked in several ways, depending upon the outcome that The City of Santa Ana desires. A factor in determining how over /under filled position are processed is dependent upon how the budget check flag is set (as described in the response to item #1). If the budget check flag is set to "do not exceed" the system will not let you exceed an allocated budgeted amount per position, so adjustments must be made to the budget to accommodate the situation. If the budget check flag is set to NO and budgets are not checked, users are allowed to assign employees to any position as needed and can identify the assigned position as an over /under fill by a user field on the position. If the budget check is turned on, the most common method used to accommodate over /under filled positions is to simply change the budget allocation for both the filled and the lesser position. Lawson allows two different budgeted amounts to be tracked for each position, 1) the original and 2) an adjusted budget amount. Some cities chose to make the budget changes into the adjusted budget amount and use that number for budget validation and comparisons. This allows cities to track both the original planned budget and the over /under filled activity. For example: Position A (higher) and Position B (lower) were both originally budgeted for 1 FTE each. Position A is vacant, Position B is filled. When the decision is made to use the Position A budget to fill a second Position B, a change is made in the adjusted budget amount to accommodate this. The adjusted budget for Position A is changed to 0 and the adjusted budget for Position B is changed to 2. This will allow you to assign the lesser position to the employee and still meet your budget controls. The original budget is intact for reports and inquires, while the adjusted budget shows the changes. Again, a user field or reason code can be assigned to the position or the employee to indicate a report upon any over /under filled status. If the budgeted amounts cannot be changed (as described above), and you also want the budget checking controls in place (as describe in item #1), you will need to manipulate the employee's position assignments to work around the budget edit controls or the edit controls themselves. Since Lawson allows an employee to be assigned up to 98 active positions, you could assign the employee to 2 positions, both the upper position they are filling and the lower position they are actually performing. Assigning the employee to the upper position as their primary position allocates the FTE to that budget properly. Rules can be set to ignore the 2 — 981h positions in the budget checking controls. Other alternative methods could be determined after a detailed discussion to understand the City's desired outcome for reporting, etc. 4. If a position has the flexibility of hiring or promoting at different levels such as an analyst to a senior analyst how would management be able to track this in your system without having to identify a vacant position at the higher level? Lawson Response: If your budget controls are set to adhere to an exact budget match (see response to item #1) , then a vacant position must be identified in order for the promotion to take place and the new position to be assigned to the employee. Lawson Software - Confidential