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If the City of Santa Ana wishes to have budget controls in place, yet promote with <br />out vacancies, a solution could be created using Lawson's Design Studio. The <br />City of Santa Ana could create some unique tailored logic within the delivered <br />personal action screen that would take the new position entered on the <br />promotion action, verify it is in the proper "family" of acceptable promotion <br />positions and use that data to update a vacancy record for the new position <br />before the personnel action is made effective. <br />Another option that can be explored during implementation is the ability to have <br />budgets defined at the Job Code level (above positions) vs. the position level. <br />While this is not a common practice with municipal organizations, this would <br />allow you to budget for all jobs that equal analyst as one budget total while still <br />tracking individual positions such as analyst and senior analyst. <br />Project Accounting <br />1. Does the system track multiple project locations within a single project? <br />Lawson Response: <br />Yes, several viable options exist to allow the City to accomplish this requirement. <br />1. Use Lawson strategic ledger <br />2. Use Attributes <br />3. By using multiple projects within a project group or summary project you can <br />assign multiple locations to a project. <br />The answer really depends on how the project location information is intended to <br />be used by the City of Santa Ana. Below is an illustration of a project with a <br />Project Location attribute assigned to it. It took approximately 3 minutes to create <br />this attribute and assign it to a project; a quick and easy data assignment, which <br />provides long -term reporting benefits. <br />LAWSON <br />Activity Attributes (ACf 3. f ) <br />Activity 300100 Q Admnist,at —BuOng <br />Attribute Value Template r <br />Effective Date Template rd <br />Position To F_ <br />CLIENTID <br />A <br />20 <br />No <br />— _ <br />Efl Date <br />CLIENT NAW <br />A <br />30 <br />No <br />Elf Date <br />FUI�Dl3)ASSET <br />A <br />20 <br />No <br />.___.___ <br />ER Date <br />_ <br />A <br />20 <br />No <br />EtTD.te I <br />". PRO]_LOC <br />A <br />20 <br />No OCanon 101 <br />Location 101 <br />EITDate -! <br />- <br />A <br />15 <br />No <br />Ef T Date <br />k <br />i <br />}4`ss! <br />L:! <br />I <br />By Attribute Manual List <br />2. Describe how the system accommodates the annual California Street Report. <br />Lawson Software - Confidential <br />