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LAWS%AN <br />The City and Lawson will work jointly to complete the data conversions as per the table below. This includes, <br />but is not limited to, data cleansing, data extraction, data mapping, data conversion, data loading and data <br />validation. The City will have access to Lawson's conversion manuals and file layouts and a conversion work <br />session will be conducted to review the Lawson standard conversion programs and conversion process. The <br />Lawson functional consultants will provide limited data mapping support. The data to be converted will be <br />identified during the planning and design phase. Any additional effort the City may require from Lawson to <br />execute the data conversion will be subject to the Project Change Control Procedure described in Section 10 of <br />this SOW. <br />Activity <br />Responsible <br />Key Assumptions <br />Description <br />Extract data <br />City <br />The City has resources in <br />All activities involved in extracting the data from <br />from legacy <br />place to execute this data <br />the existing legacy system. <br />applications <br />responsibility <br />Data Migration <br />Lawson <br />Cross functional work sessions to define the <br />Work Sessions <br /><See <br />data migration process and mapping required <br />Learning <br />scope> <br />Migration <br />Lawson <br />The City has suitably qualified <br />A deliverable from the migration work sessions. <br />Strategy and <br />Leads, City <br />resources that have <br />Defines how the process is going to be <br />process <br />Assists <br />experience and knowledge of <br />managed and routines used <br />description <br />existing legacy systems <br />Transform Data <br />City Leads, <br />The City has suitably qualified <br />The legacy data is transformed into the new <br />Lawson <br />personnel that have <br />data base structure. New fields are created and <br />Assists <br />experience and knowledge of <br />populated <br />existing legacy systems <br />Data cleansing <br />City <br />The City will be advised at the <br />All data fields will be reviewed by the <br />and <br />appropriate time in the project <br />appropriate qualified business owner to help <br />rationalization <br />plan to be able to make good <br />ensure that data is accurate and meets the <br />decisions on the data <br />business requirements. For example, all supply <br />cleansing requirements. Data <br />lead times, must be signed off by the <br />cleansing activity timing will <br />Procurement business in line with the project <br />be based on the City's <br />milestones. <br />understanding of the new <br />application. All rework related <br />to poor data quality will result <br />in a change request. <br />Training in data <br />(Lawson) <br />The IT responsible has the <br />Standard Training /Education courses will be <br />migration tools <br /><See <br />competency and pre- requisite <br />delivered by Lawson qualified staff <br />Learning <br />skills to be able to understand <br />scope> <br />the tools and methods <br />Test load <br />City <br />There is a new environment <br />Sample tests will be done as early as possible <br />sample data <br />for data migration with master <br />to help ensure the end to end process is <br />configuration tables <br />working. Typically samples of the vendors etc <br />Full Migration - <br />City Leads, <br />All data will be migrated to help ensure <br />SOW- SantaAna- 12Feb08 vFinal v2.doc Confidential 29 <br />