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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JULY 7, 2008 TITLE: CONTRACT RENEWAL FOR SIDEWALK MAINTENANCE (SPEC. NO. 06-102) CITY ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15~ Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER Renew the contract with Channel Islands Sawing for sidewalk maintenance for a one-year period in the annual amount not to exceed $75,000. DISCUSSION The Public Works Agency's (PWA) Maintenance Services Division is responsible for maintaining the sidewalks of Santa Ana. PWA evaluates the condition of the sidewalks, and identifies uneven surfaces, cracks and holes that need repairing. Once identified, the repair work is contracted. Offset grinding is the preferred method to repair uneven surfaces caused by underlying tree roots that raise sidewalk areas, resulting in risks to pedestrian traffic. During the previous contract term, 2,500 sidewalk areas were repaired using offset grinding. A separate contract is used to repair cracks and holes in sidewalks. On August 7, 2006, the City Council awarded a contract to Channel Islands Sawing for a one-year period with provision for three, one-year renewals. The vendor has performed satisfactorily during the past contract period and has agreed to renew the contract without an increase in pricing. Staff recommends the second renewal of the contract. FISCAL IMPACT Funds are available in the proposed fiscal year 2008-2009 Public Works Road Maintenance account (no. 11-631-6291). APPROVED AS TO FUNDS AND ACCOUNTS: ~9r James G~.' Rosh/ IJ Executive Director Public Works Agency ~~~C'n~ ~AE~ a ~~~a~ (Francisco Gutierrez •~ Executive Director Finance & Mgmt. Services Agency JGR/WO/06-102.R2.9: ~ ~ F ~~