Laserfiche WebLink
Parks, Recreation, and Community Services <br />www.santa-ana.org/parks-recreation <br />Item # 17 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 15, 2025 <br />TOPIC: Rental Equipment Services <br />AGENDA TITLE <br />Agreements with CWF Inc., DBA Al Event and Party Rental, and Cook Event Services, <br />Inc., DBA Baker Party Rentals, for Rental Equipment Services (Specification No. 25-004) <br />(General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with CWF Inc., DBA Al Event and <br />Party Rental, and Cook Event Services, Inc., DBA Baker Party Rentals, to provide rental <br />equipment services in an amount not to exceed $1,250,000, for a term beginning April <br />15, 2025 and expiring April 14, 2028, with provisions for two, one-year extensions <br />(Agreement Nos. A-2025-XXX and A-2025-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />Request for Proposals (RFP) No. 25-004 was issued on January 10, 2025, through the <br />City's online bid management and publication system. This RFP seeks rental equipment <br />services for various City special events including, but not limited to, canopies, chairs, <br />tables, electrical equipment, portable restrooms, and trash cans, as detailed in Exhibits 1 <br />& 2. The RFP supports the efforts of the Parks, Recreation, and Community Services <br />Agency (PRCSA) to gather the necessary elements for organizing multiple City -produced <br />events throughout the year. A summary of vendor participation and results is as follows: <br />• 97 Vendors notified <br />• 9 Santa Ana vendors notified <br />• 23 Vendors downloaded the RFP packet <br />• 2 Proposals received <br />• 0 Proposals received from Santa Ana vendors <br />Proposals were solicited, opened on January 30, 2025, and evaluated. Two proposals <br />were submitted by the RFP deadline and both were determined to be responsive to the <br />