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Rental Equipment Services <br />April 15, 2025 <br />Page 2 <br />specifications and met the City's requirements. An evaluation committee reviewed and <br />rated the proposals according to the criteria listed in the RFP. <br />Staff recommends awarding an agreement to the two firms, CWF Inc., DBA Al Event and <br />Party Rental, and Cook Event Services, Inc., DBA Baker Party Rentals (Exhibits 1 & 2). <br />Both vendors were selected for their variety of rental equipment, their broad level of <br />experience, and their ability to provide all necessary items for City special events. In <br />addition to their qualifications, awarding contracts to both firms allows staff to select the <br />most cost-effective option, ensuring the best deal based on the specific needs of each <br />event. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />FISCAL IMPACT <br />Funding is available in the current FY 2024-25 budget and funding will be included in the <br />proposed budgets for City Council consideration. The City is not obligated to use the full <br />amount of the contract authorization. <br />Fiscal <br />Accounting <br />Fund <br />Accounting Unit, <br />Amount <br />Year <br />Unit -Account # <br />Description <br />Account Description <br />FY 24-25 <br />01113017-62300 <br />General <br />PRCSA-Service <br />$6,000 <br />Fund <br />Enhancement -Contractual <br />Services Professional <br />FY 25-26 <br />01113230-62300 <br />General <br />PRCSA-Recreation and <br />$250,000 <br />Fund <br />Community Services - <br />Contractual Services <br />Professional <br />FY 26-27 <br />01113230-62300 <br />General <br />PRCSA-Recreation and <br />$250,000 <br />Fund <br />Community Services - <br />Contractual Services <br />Professional <br />FY 27-28 <br />01113230-62300 <br />General <br />PRCSA-Recreation and <br />$250,000 <br />Fund <br />Community Services - <br />Contractual Services <br />Professional <br />FY 28-29 <br />01113230-62300 <br />General <br />PRCSA-Recreation and <br />$250,000 <br />Fund <br />Community Services - <br />Contractual Services <br />Professional <br />