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Parks, Recreation, and Community Services <br />www.santa-ana.org/parks-recreation <br />Item # 18 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />April 15, 2025 <br />TOPIC: Stage Services for City Events <br />AGENDA TITLE <br />Agreements with Stage Plus Inc. and Advantage Event Solutions, LLC for Stage Services <br />(Specification No. 25-008) (General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute agreements with Stage Plus Inc. and Advantage <br />Event Solutions, LLC to provide stage services in an amount not to exceed $750,000 for <br />a term beginning April 15, 2025 and expiring April 14, 2028, with provisions for two, one- <br />year extensions (Agreement Nos. A-2025-XXX and A-2025-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />Request for Proposals (RFP) No. 25-008 was issued on January 24, 2025 on the City's <br />online bid management and publication system. A summary of vendor participation and <br />results is as follows: <br />• 324 Vendors notified <br />• 2 Santa Ana vendors notified <br />• 22 Vendors downloaded the RFP packet <br />• 3 Proposals received <br />• 1 Proposal received from Santa Ana vendor <br />Proposals were solicited, opened on February 4, 2025, and evaluated. Three proposals <br />were submitted by the RFP deadline and all were determined to be responsive to the <br />specifications and met the City's requirements. An evaluation committee reviewed and <br />rated the proposals according to the criteria listed in the RFP. <br />Staff recommends awarding an agreement to the two highest-ranking firms, Stage Plus <br />Inc. (Exhibit 1) and Advantage Event Solutions, LLC (Exhibit 2). Both vendors were <br />selected to provide stage services for City events, including Fiestas Patrias. In addition <br />