Item 18 - Agreement for Stage Services for City Events

Home Browse Search

Stage Services April 15, 2025 Page 2 to their qualifications, awarding contracts to both firms allows staff to select the most cost- effective option, ensuring the best deal based on the specific needs of each event. The Purchasing Division advertised this project on the City's online bid management and publication system, which directly notified two Santa Ana vendors. Additionally, in an attempt to encourage qualified local businesses to submit a proposal, City staff performed supplemental outreach by personally contacting local vendors by email to notify them of the bidding opportunity. One local vendor downloaded the RFP and submitted a bid for consideration. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2024-25 budget and funding for the subsequent fiscal years will be included in the proposed budgets for City Council consideration. Fiscal Accounting Fund Accounting Unit, Amount Year Unit -Account # Description Account Description FY 24-25 01113230-62300 General PRCSA-Recreation and $5,000 Fund Community Services - Contractual Services Professional FY 25-26 01113230-62300 General PRCSA-Recreation and $150,00 Fund Community Services - Contractual Services Professional FY 26-27 01113230-62300 General PRCSA-Recreation and $150,00 Fund Community Services - Contractual Services Professional FY 27-28 01113230-62300 General PRCSA-Recreation and $150,00 Fund Community Services - Contractual Services Professional FY 28-29 01113230-62300 General PRCSA-Recreation and $150,00 Fund Community Services - Contractual Services Professional FY 29-30 01113230-62300 General PRCSA-Recreation and $145,00 Fund Community Services - Contractual Services Professional TOTAL $750,000