Item 19 - Memorandum of Understanding Regarding Grant Funds for Supplemental Community Engagement

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Docusign Envelope ID: 6DA6840A-CBC0-4053-80F1-F219D97CE273 MOU No. :M-017-25 SCAG Project/OWP No. :305.4927.03 c. SCAG shall make payments to the CBOs as a reimbursement for actual costs incurred and only for work performed as part of the Scopes of Work, as outlined in the most current fully executed SOW Approval Forms, and consistent with the REAP 2.0 Goals and Objectives, REAP 2.0 Guidelines, and Program Guidelines. d. SCAG reserves the right, in its sole discretion, to discontinue funding the Project and/or terminate this MOU as described in Section 17. e. Any costs for which the CBOs receives reimbursement or credit that is determined by a subsequent audit or other review by either SCAG, HCD, other State authorities or federal cognizant agency to be ineligible or otherwise unallowable, shall be repaid by the CBOs within thirty (30) calendar days of the CBOs receiving notice or a written demand for reimbursement from SCAG. Such repayment may include interest, penalties or related fees, as determined by HCD or other State authorities. Should the CBOs fail to reimburse unallowable costs due to SCAG within thirty (30) calendar days of demand, or within such other period as may be agreed between both parties hereto, SCAG is authorized to withhold and/or off-set future payments to the CBOs. In Process6. Invoices a. SCAG’s contribution to the Project, for the portion assigned to the CBOs, shall be made on a cost reimbursement basis to the CBOs, after the CBOs has performed the services pursuant to the Scopes of Work, as outlined in the most current fully executed SOW Approval Forms. Amounts claimed must reflect the actual incurred and paid cost of completed work. The actual incurred and paid costs may not exceed the Project’s budget set forth in this MOU and the most current fully executed SOW Approval Forms. All invoices submitted to SCAG for payment shall be e-mailed to accountspayable@scag.ca.gov (file cannot exceed 10MB) and copy the SCAG Project Manager. All invoices submitted to SCAG for the Project shall reference the OWP Project Number (OWP No. 305-4927.03). b. By the twenty-first day following the start of a new month (i.e., January 21, February 21, March 21), the CBOs shall submit an invoice to SCAG using the electronic “Invoice Template” in accordance with the invoice submittal instructions and requirements noted in Exhibit C. Invoices must be submitted in both PDF format and Excel file format. Invoices shall contain a progress report portion which serves to confirm that the services have been performed and can be paid. All invoiced costs must be substantiated, by providing documented support for the expense incurred, such as copies of payroll reports, paid invoices, and proof of payment. The invoice progress report shall serve as the formal progress report for the Project and shall be signed by the CBOs. The progress report shall include, in narrative form, a description of services performed by the CBOs as well as progress toward completion of tasks related to the Project for the invoiced period and progress achieved toward the REAP 2.0 Goals and Objectives. SCAG shall review invoices for compliance with this MOU. If SCAG determines that an invoice is compliant with this MOU, SCAG shall approve the invoice and issue payment to the CBOs. If SCAG determines that an invoice is not compliant with this MOU or the most current fully executed SOW Approval Form, SCAG may withhold and/or off-set future payment(s) to the CBOs. c. SCAG shall reimburse the CBOs as promptly as SCAG’s fiscal procedures permit, using Electronic Fund Transfer, available at: ACH Vendor Payment Authorization Form, upon receipt Page 7