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(9) <br />b. Annual fee — must include all hosting options available, such as on -site hosting through <br />City servers and off -site hosting via public cloud tools or the vendor's datacenter. <br />c. Identify the key cost drivers that you expect to influence the costs of this project and <br />your ability to contain them. <br />d. Identify and itemize in the Cost Proposal and Alternate Cost Proposal: <br />One-time costs <br />Fixed, ongoing costs across a nine-year period including: <br />• any and all categories of license; <br />• integration; <br />• support; <br />• maintenance; and <br />• training costs <br />iii. Fixed rate fees for emergency support for after-hours technological assistance. <br />Pricing instructions should be clearly defined to ensure fees proposed can be compared <br />and evaluated. Cost Proposal must include a payment schedule if applicable. City <br />reserves the right to negotiate compensation and/or payment schedule prior to award of <br />any resulting agreement. <br />The City shall not provide reimbursement for travel -related expenses, mileage, parking, <br />lodging, meals, incidental fees, insurance, freight/shipping and handling/delivery, and any <br />other business expenses, supplies and materials related to providing services as <br />specified herein. Additional costs will not be considered and will not be reimbursed by the <br />City, therefore, such costs must be absorbed in Proposer's cost proposal fee structure. <br />Any language related to travel reimbursement shall be stricken from the document by the <br />City and if not stricken, shall be deemed invalid. <br />Proposals shall be valid for a minimum of one hundred eighty (180) days following <br />Proposal deadline. The cost for developing the Proposal is the sole responsibility of the <br />Proposer. All Proposals submitted become property of the City. <br />VIII. CERTIFICATIONS (ATTACHMENTS) <br />In addition to the SOQ, Narrative/Technical Proposal, and Cost Proposal, the following forms, <br />included in this RFP, shall be signed and included as part of the proposal submittal package: <br />• Attachment A: <br />Proposer's Certification and Proposal Item Pricing <br />Attachment B: <br />References <br />• Attachment C: <br />Proposer's Statement <br />• Attachment D: <br />Non -Collusion Affidavit <br />Attachment E: <br />Non -Lobbying Certification <br />Attachment F: <br />Non -Discrimination Certification <br />• Attachment G: <br />Proposer's Questionnaire <br />City of Santa Ana RFP No. 23-165 Page 10 of 196 <br />