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from Blackbaud. The Internal Controls document combined with the Check Signing <br />document, also. included in the Procurement Policies & Procedures section of this <br />proposal, describe the payables and check writing functions. The staff accountant <br />processes all county and city billing for government contracts based on monthly reports <br />from the general ledger.. At month end, closing entries and accruals are completed by <br />various accounting staff members and reports are issued to the Board of Directors via the <br />Finance Conunittee. An annual budget is prepared and approved by the Board of <br />Directors for the fiscal year July 1 -June 30. <br />2. Attach a copy of the procurement policies and procedures. <br />OCF's Procurement Procedures are included in this proposal. <br />3. What systems are used to ensure fiscal accountability and appropriate expenditures, and <br />planned costs? <br />Budgeting is used to determine planned costs and monthly reporting against budget as <br />well as to determine how we are doing compared to plan. All expenditures should be <br />built into the budget process and additional y require supervisory approval prior to <br />payment. Secondary approval occurs during the check signing process. Also, OCF's <br />contracts with the County of Orange are audited by the Orange County Social Services <br />Agency each year and our agency is audited annually by independent, external auditors. <br />4. Describe invoicing process and list staff assigned to task. <br />Accounting staff run reports of expenditures incurred during the invoice period and <br />prepare an invoice based on the costs incurred as allowed by the contract. A draft of the <br />invoices as prepared, are reviewed by the program staff who are directly responsible for <br />the contract prior to submission to the particular agency. <br />5. Describe how agency's financial stability is not dependent on WIA funds. <br />"hhe Orangewood Children's Foundation's (UCF) financial stability is not dependent on <br />WIA funds. '1:'his organization has been in existence for over 27 years with. a current <br />annual operating budget of over eight million dollars. OCF receives finding from <br />multiple finding sources including government grants, private and corporate donors, joint <br />business ventures, event fundraisers, etc. Additionally, we own our facility and lease <br />available space to tenants to offset the cost of our mortgage and utilities. <br />6. Submit most recent/2 years of audited financial statements (see attachment G). <br />OCF's most recent 2 years of audited financial statements are included in this proposal. <br />D. Subcontracting <br />Subcontracting client services/activities is not permissible under this contract. However, if <br />planning to subcontract non-client services, identify subcontracts role and estimated cost for <br />services. <br />The Orangewood Children's Foundation is not planning to subcontract non-client <br />services. <br />OCF/Foster Youth Liaison Project 17 <br />