ORANGE, COUNTY OF SHERIFF'S DEPARTMENT - 2009

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significant reporting errors. At a minimum, Federal agency, recipients, and sub - recipients should establish internal controls to ensure data quality, completeness, accuracy and timely reporting of all amounts funded by the Recovery Act. Possible approaches to this include; • Establishing control totals (e.g., total number of projects subject to reporting, total dollars allocated to projects) and verify that reported information matches the established control totals; • Creating an estimated distribution of expected data along a "normal" distribution curve and identify outliers; • Establishing a data review protocol or automated process that identifies incongruous results (e.g., total amount spent on a project or activity is equal to or greater than the previous reporting); and • Establishing procedures and/cross- validation of data to identify and/or eliminate potential "double counting" due to delegation of reporting responsibility to sub - recipient (see Section 2.9). 4.4 What is the process and timing of data quality review efforts? Recipients and sub - recipients reporting Section 1512 data into the www.FederalReporting.gov solution must initiate a review of the data both prior to, and following, the formal submission of data. The post- submission review period runs from the 11 h day of the reporting month to the 21 S` day of the reporting month for prime recipients. During this post - submission review period, significant reporting errors or material omissions that are discovered can be corrected using the www.FederalReporting.gov solution. Specific instructions for submitting new or corrected data will be provided on the www.FederalReporting_gov website. The prime recipients are responsible for reviewing data submitted by sub - recipients. Where a recipient identifies a data quality issue with respect to information submitted by the sub - recipient, the recipient is required to alert the relevant sub - recipient of the nature of the problem identified by the recipient. All corrections by recipients and sub - recipients during this phase of the review must be transmitted by the 21s` day of the reporting month. Federal agencies will initiate a review of the data after formal submission by the recipients and sub - recipients. During the recipient and sub - recipient review period (i.e., day 11 to day 21 of the reporting month), Federal agencies will have access to review the data and should begin initial reviews at this time. However, the official agency review process begins on the 22nd day of the reporting month and runs until the 29h day of the reporting month. During this period, the Federal agency will be responsible for reviewing data submitted by recipients and sub - recipients. Where an agency identifies a data quality issue with respect to information submitted by the recipient or sub - recipient, the Federal agency is required to alert the relevant recipient of the nature of the problem identified by 29