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<br />(2) Reports <br /> <br />(i) Payment Request. Concurrently with the submittal of each <br />quarterly report, on or before the 15th day of October, January, <br />April and July, SUBRECIPIENT shall submit both: an original <br />invoice and true copies of invoices, receipts, agreements or oth- <br />er documentation supporting and evidencing how the ESG <br />FUNDS have been expended during the applicable quarter. <br /> <br />(ii) Quarterly Activity Report: Including in such reports <br />evidence of compliance with all applicable provisions of Title X <br />and the LBP Regs, in particular Subpart K and, as applicable <br />Subpart J, as further described in subsection (d) hereinafter, and <br />Subpart M, if SUBRECIPIENT provides long term tenant-based <br />rental assistance. SUBRECIPIENT agrees to provide CITY with <br />written cumulative (year-to-date) reports of its activities on or <br />before the 15th day of October, January, April and July for the. <br />period beginning July 1, and through and including the previous <br />three-month reporting period setting forth the activities, program <br />accomplishments, new program information and year-to-date <br />program statistics on expenditures, caseload and activities. When <br />appropriate, pictures should be included. <br /> <br />(iii) Quarterly certification of match, plus documentation of <br />match source. <br /> <br />(iv) Any such other reports as CITY (or HUD) shall reasonably <br />require and/or request, including but not limited to the following <br />information: monthly records of all ethnic and racial statistics of <br />persons and families benefited by SUBRECIPIENT in the per- <br />formance of its obligations under this Agreement, including, but <br />not limited to, the activities, program accomplishments, new pro- <br />gram information, match fund certification and current program <br />statistics on expenditures, caseload and activities. When appro- <br />priate, pictures/slides should be included. <br /> <br />5/05 <br /> <br />(3) Recordkeeping of Ongoing Maintenance under the LBP Regs. If the services and <br />program activities provided by SUBRECIPIENT hereunder establish an ongoing relationship <br />with a property (such as long term tenant based rental assistance program [Subpart M] or transi- tional or permanent housing operated or administered by the SUBRECIPIENT), then the <br />SUBRECIPIENT shall provide a report to the CITY evidencing that SUBRECIPIENT and/or the <br />property owner(s), as applicable, has performed ongoing maintenance of the subject property. <br />Ongoing maintenance shall include evidence of an annual clearance certification of the subject <br /> <br />11 <br />