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REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 3, 2010 TITLE: CONTRACT AWARD FOR RESIDENTIAL STREET REPAIR PHASE 13 (PROJECT NO.106726) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Award a contract to Hardy and Harper, Inc., the lowest responsible bidder, in accordance with unit bid prices in the estimated amount of $2,777,000 for construction of Residential Street Repair Phase 13. 2. Approve a Funding Analysis with a total estimated construction cost of $3,387,900. DISCUSSION Phase 13, which is the area bounded by Edinger Avenue, Bristol Street, Warner Avenue, and Fairview Street, is part of the City's comprehensive plan to rebuild residential streets throughout the city. Some of the streets located in this area have been identified as a high priority for rehabilitation in the City's pavement management system. The pavement is deteriorating due to weather, age, and heavy usage. Additionally, some of the adjacent curbs, gutters, sidewalks, cross gutters, and curb ramps are in various states of disrepair and require replacement. The contract provides for recycling of asphalt pavement with the cement treated base reconstruction process or the cold -in -place recycling process, and replacing damaged concrete curbs, gutters, sidewalks, cross gutters, and curb ramps. Once completed, these improvements will enhance the ride quality, surface drainage, and visual appearance of the streets. The Notice Inviting Bids was advertised on March 17 and 19, 2010, and bids were opened on April 7, 2010. A summary of the bid invitations mailed, the bids received, and the bid results follows. Santa Ana Contractors receiving notices: 12 Contractors requesting bidding documents: 11 Bids received: 6 Bids received from Santa Ana Contractors: 1 23A -1