Item 18 Agreement with HDR Engineering, Inc. to Conduct the First Street Multimodal Boulevard Study

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City of Santa Ana | First Street Multimodal Boulevard Study RFP NO. 25-029 | B. Services Provided 08 4.5 Risk Register A risk register will be developed for the preferred alternative. It will identify potential risks (such as those related to design, construction, community/ political support, funding), assign possibilities, identify mitigation strategies, and identify contingency plans to keep the project on schedule. 4.6 Identify Financial Needs HDR maintains a detailed database of potential grant programs that is maintained on a regular basis. We identify grant cycles and types of qualifying projects to streamline the process of aligning projects with potential funding sources. We will use this information to help identify financial needs and funding programs. We will also identify other potential funding sources, such as establishing a business district and developer fees, that could supplement these funding programs. 4.7 Create Implementation Strategy The goal of the implementation strategy is to provide a roadmap for moving the project forward beyond the final design phase, including ROW, CEQA, and construction engineering design. To help demonstrate to the community the City’s commitment to moving elements of the project forward, identifying a pilot project or a tactical urbanism demonstration project will be a first step in the implementation phase. The implementation plan will include key touch points with the community, OCTA, and other stakeholders, and will include a strategy for connecting this project and future phases to other bicycle and pedestrian corridors that connect Santa Ana to larger, regional networks. Clear funding mechanisms for construction and/or development of future phases will be critical to move the project forward. The implementation strategy will integrate the funding programs identified in Task 4.6 and will identify opportunities to coordinate with Caltrans, OCTA, other local agencies (such as Tustin, Fountain Valley) to maximize funding opportunities. On a broader scale, the implementation plan will include maintenance and operations considerations such as cost, funding, and timing. Should the final recommendations include a phased implementation approach, the implementation plan will address timing of plan elements such as pilot/ tactical urbanism projects, immediate term improvements, near term solutions (reflected in final design), and long term solutions (not included in the final design due to requiring a longer design timeline or not being fundable through REAP). 4.8 Environmental Clearance An Initial Study is anticipated to take approximately 9 to 12 months. Since the project is anticipated to be designed within the existing curb-to-curb width and focus on improving multimodal options, the project could be categorically or statutorily exempt under CEQA, which would be determined during development of project alternatives. Task 5: Plan Production and Approval Engineering documents will be submitted at the 30%, 60%, 90%, 100%, and bid ready phases of the project, as shown in Table 1. Due to the project’s expedited timeline, beginning final engineering design after the locally preferred alternative is selected may create challenges in meeting the schedule. To address this, HDR will initiate the 30% and 60% engineering documents alongside the concept development phase. HDR will focus on elements that are consistent across each alternative and begin designing those specific components. This approach allows for a “head start” on the 90% and 100% designs once the preferred alternative is determined. Our team has successfully employed this method on two local design projects: the Newport Boulevard Improvements Project for the City of Newport Beach and the South Coast Drive Improvement Project for the City of Costa Mesa, where up to 12 months of the project schedule was overlapped to accommodate accelerated timelines. HDR has identified three potential levels of design effort that may occur depending upon the selected alternative. Each has unique benefits and challenges related to on-schedule delivery of the final engineering package. Level 1: Striping and Signal Modifications Only Benefits: Existing median and curb lines remain in place, and changes to the roadway configuration are accomplished through striping or non-physical modifications. Minimal design effort can be completed within the accelerated schedule. Challenges: Vehicle, bus, and bicycle lane configurations are constrained by the existing curb features. MAJOR DELIVERABLES Base Mapping 30%60%4 90%4 Draft 100%4 Final Plans OUTREACH & CONCEPTUAL PLANNING Community/Stakeholder Engagement  Design Alternatives  Refinements  Ongoing Community Engagement  FINAL ENGINEERING1 Title Sheets, Notes, and Sections  Plan Sheets & Details  Striping  Traffic Signals/Electrical  Roadside Signs  Landscaping  Traffic Control Plans  Utility Identification2,3  Median Detailed Design2,3  Curb/ADA Design3  Drainage Design3  Estimates Concept level  Specifications  1 Required for Levels 1-3 2 Required for Level 2: Striping and signal modifications + median curb modifications 3 Required for Level 3: Striping and signal modifications + median curb + outside curb/sidewalk modifications 4 City design reviews of PS&E at 60% and 90% only. At 100%, City to confirm that 90% comments have been addressed. No design reviews for the Draft 100%; this phase is used to prepare documents for bid. Table 1: Engineering Deliverables INCLUDED IN SUBMITTAL PACKAGE