Item 18 Agreement with HDR Engineering, Inc. to Conduct the First Street Multimodal Boulevard Study

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City of Santa Ana | First Street Multimodal Boulevard Study RFP NO. 25-029 | B. Services Provided 09 TASK 1 •Monthly invoices and progress reports •Project Management Plan •Kick-Off Meeting agenda and notes •PDT meeting materials, agendas, and notes •Meeting/technical workshop materials, agendas, and notes •REAP grant reporting methodology and plans SCOPE OF WORK DELIVERABLES TASK 2 •Existing Conditions Technical Memorandum •Existing Bicycle and Pedestrian Facilities Map •Existing Microsimulation Model and Video-Based Conflict Technical Memorandum •Equity Analysis Technical Memorandum TASK 3 •Outreach and Engagement Plan •Quarterly Stakeholder Group Meetings •Up to three Community Working Group Meetings •32 Ward and/or Neighborhood Group Meetings •Six City Council meetings •Website, social media campaign, and online survey •Up to four sets of educational materials, including newsletters/ email blasts, fact sheets, FAQs, and brochures •Three rounds of Community Workshops and up to 10 Community Pop-up Events •Outreach and Engagement Summary Report TASK 4 •Constraints and Opportunities Matrix and Technical Memorandum •Alternative Conceptual Layouts and Alternatives Summary Technical Memorandum •Programmatic Cost Estimates •Alternatives Evaluation and Feasibility Technical Memorandum •Master Project Risk Register •Funding Strategies Technical Memorandum •Implementation Strategy and Schedule Technical Memorandum •Final Feasibility Study •CEQA Documentation TASK 5 •Draft PS&E Package (30%, 60%, 90%, and Draft 100%) •Final 100% PS&E Package and Construction Funding Needs Summary Level 2: Striping and Signal Modifications + Median Curb Modifications Benefits: Modifying the median curb provides added flexibility for vehicle, bus, and bicycle lane configurations. Challenges: The preferred alternative would need to be selected and approved by Council in early December 2025 to allow sufficient time to complete detailed engineering design of the median curb modifications. Level 3: Striping and Signal Modifications + Median Curb + Outside Curb/Sidewalk Modifications Benefits: This option provides maximum flexibility for vehicle, bus, and bicycle lane configurations. Challenges: Additional time beyond the Project’s 12-month duration is needed for the extensive detailed design required for outside curbs, ADA compliance, drainage inlets, and utility adjustments. Two delivery options can be considered: Option 1: Provide sufficient detailed design at the 100% submittal that is suitable for contractor bidding. During the bidding and early phases of construction, detailed design will be completed in phases to coincide with construction sequencing. For example, detailed design for the west half of the corridor can be completed during the bidding phase. Once construction starts on the west half, the design for the remaining east half of the corridor can be completed. Option 2: Provide sufficient detailed design at the 100% submittal suitable for contractor bidding. All work associated with the outside curb construction would be handled as a second phase of the project and will not be included in the final design package. 5.1 Draft Plan / 5.2 Draft Final Plan / 5.3 Final Plan Engineering documents will be submitted at the 30%, 60%, 90%, 100%, and bid ready phases of the project. Documents will be prepared using the following standards, but not limited to: •Santa Ana Public Works Standard Plans •Santa Ana Computer-aided drafting (CAD) Standards •2024 Greenbook Standard Specifications for Public Works Construction HDR will also coordinate with the City to determine if applicable pavement management strategizes from the City of Santa Ana Public Works 2024 Pavement Management Plan can be incorporated into the project. To promote a green initiative, plans, specifications, and estimates (PS&E) will be delivered in electronic format unless otherwise requested by the City. Comments and resolution will be conducted via Bluebeam. Task 6: Contingency HDR will allocate a 10% PM contingency for miscellaneous project-related issues. Implementation Plan Our extensive complete streets planning and design experience in Southern California allows the HDR team to present the City an aggressive but realistic schedule for project delivery. Our proposed schedule is outline in Figure 3 on the following page. At all phases of the project, a detailed quality control (QC) process will be integrated into the delivery schedule. Early keys to success include: •The City identifying members for the Agency Project Oversight, CBO, and other stakeholder groups prior to contract execution so meetings can begin early in the process •Scheduling the kick-off meeting within 2 weeks of contract execution and using this meeting to conduct a field tour and discuss key issues and vision for the corridor •Maintaining regular touch points with City Council to provide updates and input from the community, allowing for concept development to move forward and reducing risk of design changes at the December 2025 Council Meeting to approve the locally preferred alternative •Conducting initial LiDAR survey, field work, and data collection within one week of the kick-off meeting •Utilizing the detailed LiDAR survey in all phases to streamline the transition from 30% concept development to 60% final engineering design