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(9) CITY OF SANTA ANA <br /> IV. TERM OF AGREEMENT <br /> The anticipated term of the agreement is for an initial period of three (3) years. The City may, at <br /> its discretion, extend the agreement with the same or more limited scope of required services for <br /> two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council <br /> approval, or City Manager or City Attorney authorization, as appropriate. The total term of the <br /> awarded agreement shall not exceed five (5) years. <br /> The contract term is anticipated to commence after City Council award of this contract and upon <br /> receipt and approval of all required bonds and insurance documents. The anticipated service <br /> start date is tentatively scheduled for July 1, 2025 as determined by the City upon <br /> appropriate approvals. <br /> Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br /> and/or individual(s) does not guarantee work throughout the duration of the contract period. <br /> Numerous factors will be evaluated by the City in its delivery of project and assignments, <br /> including technical expertise required. <br /> V. MINIMUM QUALIFICATIONS <br /> Proposers not meeting the minimum requirements may be deemed non-responsive. <br /> 1) Contractor must have been in business continuously for the most recent five (5) years prior <br /> to the date of this RFP. <br /> 2) Minimum three (3) most recent years of experience performing similar services as those <br /> detailed in the Scope of Services section of this RFP. <br /> 3) The Contractor shall, prior to award of contract and without additional expenses to the <br /> City, possess all licenses and permits required for the performance of the work <br /> required by this contract, including but not limited to a valid California Class C-27 — <br /> Landscaping Contractor's License. <br /> VI. RESPONSE TO RFP <br /> A. SUBMITTAL INSTRUCTIONS <br /> It is the responsibility of the Proposer to ensure that any proposals submitted have been <br /> uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br /> sections and forms, shall be submitted electronically via the City's Bid Management System, <br /> PlanetBids. No other form of submittal will be accepted. <br /> PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br /> receive an a-bid confirmation number with a time stamp from PlanetBids indicating that their <br /> proposal was submitted successfully. The City will only receive and consider those proposals <br /> that were transmitted successfully. Submit proposal online at: <br /> hftp://www.planetbids.com/lportal/portal.cfm?CompanvlD=20137. <br /> Proposer shall be solely responsible for informing itself with respect to the proper utilization <br /> of the bid management system,for ensuring the capability of their computer system to upload <br /> the required documents, and for the stability of their internet service. Failure of the Proposer <br /> 4 <br /> MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE—RFP#25-058 <br />