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i <br /> CITY OF SANTA ANA <br /> -r <br /> Proposer be considered for award recommendation and progress into the negotiations <br /> phase, the requests for exceptions or modifications to the City's terms and conditions will be <br /> discussed at that time. The City will not accept any requests after the deadline for questions <br /> and reserves the right to reject or strike any requests for exceptions or additional terms and <br /> conditions related to Agreement, RFP, and insurance and indemnification terms and <br /> conditions. <br /> E. ADDENDA <br /> Any changes in RFP from the date of release to date of submittal will result in an addendum <br /> or amendment. Notification of such addendum or amendment shall be posted on City's <br /> PlanetBids system, https://www.r)lanetbids.com/portal/portal.cfm?CompanvlD=20137. <br /> Proposers shall be responsible for monitoring the site to obtain information regarding this <br /> solicitation. <br /> F. UNDERSTANDING PROPOSAL <br /> It is the responsibility of each Proposer to inquire about any criteria,condition,term, provision, <br /> or requirement of the RFP that the Proposer does not understand. Responses to inquiries, <br /> if they significantly change or clarify the RFP requirements or any aspect of the procurement <br /> process, will be forwarded by addenda to all Proposers. The City will not be bound by any <br /> oral responses to inquiries. By submitting proposals, Proposers assert that they have fully <br /> read the RFP and any addenda issued by the City, the proposed Contract and any other <br /> Contract Documents, and affirm that the terms and conditions stated therein are fully <br /> understood and are acceptable to the Proposer. Each Proposer accepts the terms and <br /> conditions of the Contract Documents and indicates their ability and willingness to perform <br /> the requested services under such terms and conditions. Any exceptions to the terms and <br /> conditions set forth in the Contract Document shall be submitted to the City by the deadline <br /> to submit requests for information or clarification/questions set forth herein. <br /> G. PROPOSAL CONTENTS <br /> Proposals are to be prepared in such a way as to provide a straightforward, concise <br /> delineation of capabilities to satisfy the requirements of this RFP. Colored displays, <br /> promotional materials, photographs etc., are not necessary or desired. Emphasis should be <br /> concentrated on conformance to RFP instructions, responsiveness to the RFP requirements, <br /> and on completeness and clarity of content. Digital dividers and clear organization of content <br /> and material are encouraged. <br /> 1. Statement of Qualifications (SOQ) <br /> SOQ must include a Table of Contents and be limited to a maximum of 20 pages <br /> (excluding City's required Certifications listed in Section VIII below; Proposal Cover <br /> Letter, section dividers, table of contents, front/back cover pages). The page limitation <br /> includes all appendices, attachments, and supplemental information. Additionally, SOQ <br /> must include the following: <br /> a. Cover Letter <br /> Proposals shall include a letter signed by a principal or authorized representative who <br /> can make legally binding commitments for the entity. Include type of business entity. <br /> Cover Letter shall not exceed one page. <br /> Cover letter must be addressed to the following City Project Manager: <br /> 6 <br /> MEDIAN AND RIGHT OF WAY LANDSCAPING MAINTENANCE— RFP#25-058 <br />