WORKING WARDROBES FOR A NEW START (3)

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NV()JA :i 11()� ��Ll JA(I JA()I)CS 4L-4) Procurement Policy 1. Purpose The purpose of this Procurement Policy is to ensure that Working Wardrobes conducts procurement activities in a transparent, ethical, and cost-effective manner while supporting our mission of helping people overcome barriers to gainful employment. 2. Scope This policy applies to all purchases of goods and services made on behalf of Working Wardrobes, including those by employees, volunteers, and contractors. 3. Guiding Principles • Integrity:All procurement activities must be conducted with honesty and fairness. • Accountability: Staff must ensure that funds are spent responsibly and aligned with the organization's goals. • Cost-Effectiveness: Purchases should offer the best value for money without compromising quality. • Compliance: All procurement must adhere to applicable laws, regulations, and funding requirements. • Sustainability & Diversity: Consideration should be given to environmentally sustainable products and diverse suppliers, including small, minority-owned, and women-owned businesses. 4. Procurement Process 4.1 Purchase Authorization • Purchases up to $500 may be approved by department heads. • Purchases between $501 and $10,000 require approval from the Chief People and Operations Officer. • Purchases exceeding$10,000 require approval from the CEO. 4.2 Vendor Selection • For purchases under$5,000, a single quote is sufficient. • For purchases between $5,001 and $25,000, at least two written quotes should be obtained. • For purchases exceeding $25,000, a formal Request for Proposal (RFP) process should be conducted.