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Nvorkrill()- <br />NV-11A'(11A01)CS <br />• Sole -source procurement is allowed only when justified and approved by leadership. <br />4.3 Conflict of Interest <br />• Employees and volunteers must disclose any relationships with vendors that could <br />present a conflict of interest. <br />• Procurement decisions should be made objectively and in the best interest of the <br />organization. <br />4.4 Contracting & Documentation <br />• All agreements must be documented in writing and signed by authorized <br />representatives. <br />• Contracts over $10,000 should be reviewed by legal counsel. <br />• Records of procurement activities, including quotes and approvals, must be maintained <br />for auditing purposes. <br />5. Vendor Management <br />• Vendors should be evaluated periodically based on performance, cost, and service <br />quality. <br />• Long-term partnerships should be reviewed annually to ensure continued value and <br />alignment with organizational needs. <br />b. Policy Review <br />This policy will be reviewed annually and updated as necessary to reflect changes in regulations, <br />funding requirements, or organizational priorities. <br />Effective Date: January 1, 2025 <br />Approved By: Derek Benson, Chief People & Operations Officer <br />