Item 16 - Enterprise Resource Planning System Software and Implementation Services

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Enterprise Resource Planning System Software and Implementation Services July 15, 2025 Page 3 7 Vendors notified 0 Santa Ana vendors notified 7 Vendors downloaded the RFP packet 5 Proposals received Proposals were opened on February 14, 2024 and evaluated. The five proposals submitted by the RFP deadline were all determined to be responsive to the specifications and met the City's requirements. A selection team consisting of staff from the IT Department (IT), the Finance and Management Services Agency (FM), and the Human Resources Department (HR) evaluated the proposals, participated in half-day demonstrations, and subsequently short-listed the top two candidates to continue in the process. The top two candidates then participated in scripted, week-long, proof-of- capability demonstrations and responded to a Request for Clarifications, which included requests for their best pricing as well as other desired contracting terms and conditions. After careful consideration, the Graviton Consulting Services Inc. proposal to implement the Oracle Fusion Cloud ERP application was the top ranked proposal by the selection team. All five proposing firms' rankings according to the criteria listed in the RFP are as follows: Implementing Vendor Name/Product Location Rank Graviton Consulting Services Inc./Oracle Sacramento, CA 1 Fusion Cloud Cognizant Solutions (Collaborative Teaneck, NJ 2 Solutions)/Workday Avaap USA LLC/Workday I Columbus, OH 3 Tyler Tech nolo ies/T ler EERP Yarmouth, ME 4 RPI Consultants/Infor Cloud Suite Baltimore, MD 5 The selected Oracle Fusion Cloud application is a true best of breed, cloud-based, Software as a Service (SaaS) product that will help the City to support business transformation, reduce risk from legacy systems, reduce manual processes, provide robust reporting capabilities, and meet the changing future demands of the City. Having a common foundation across applications provides the standardization that will allow the City to grow over time and see savings quicker by reducing redundant systems and streamlining processes. Oracle's Cloud solution provides shared technology, a common modern user interface, a secure unified data model, and universal easy-to-use reporting and analysis. The City expects to replace multiple stand-alone systems with this single solution. The City will be purchasing the Oracle Fusion Cloud subscriptions through Graviton as a reseller in order to align license purchases with the system implementation plan and to accommodate the City's requested terms and conditions (see Exhibits 2, 3, and 4).