Item 16 - Enterprise Resource Planning System Software and Implementation Services

Home Browse Search

Exhibit A Scope of Work—Graviton Consultant Agreement • OneNote—A Microsoft Office 365 application, OneNote is the project team's tool to set meeting agendas and record meeting notes. Graviton will work with the City to ensure City project team members are able to access the Graviton managed Microsoft Office 365 OneNote application. • Miro—The project's cloud-based visual collaboration tool, Miro is leveraged to develop business process maps, mind maps, and other system and project related diagrams. Graviton will license Miro for the project and will make the software available to the City project team members. • Adobe Captivate—An authoring tool,Adobe Captivate is used by the project team to develop communications and eLearning video content. Graviton will license Adobe Captivate for the project and will make the software available to the Graviton project team members. • LearnUpon—The project's cloud-based learning management system delivers eLearning content to end users and serves as an operations support knowledge base. Graviton will license LearnUpon for the project and will make the software available to the City project team members.The use of LearnUpon is optional and subject to further planning of end user training activities. Project management team members will use SharePoint, Smartsheet, and OneNote tools daily. The project team's use of those tools is documented in greater detail below. .1A.A.. SlIhairePofint— Project Coll Ila boira-doin To II Graviton will provide access to a dedicated SharePoint site for the City and the project team. The SharePoint site aligns with the implementation plan stages, tracks, and deliverables to create a tool for information repository and collaboration on implementation tasks and deliverables. The specific use of the SharePoint site will be determined by the City and Graviton project managers and will be documented in the Project Management Plan deliverable. The dedicated SharePoint site will be provided by Graviton for the City during the plan stage of the project and will be administered by Graviton project team members through completion of the Project Closeout deliverable. The Project Closeout deliverable will establish a plan for the transition of project artifacts from the project's SharePoint site to the City's network or a City SharePoint site. .1.1.2 Smairts eet Project Management "T"ooll Schedule management is a foundational project management process outlined in the Project Management Plan deliverable. �� To ensure project team access and collaboration, Graviton pi will use Smartsheet software as the standard tool for establishing and maintaining project schedules. Graviton will also leverage Smartsheet for project management processes such as quality management and risk management. The Graviton project manager will establish and manage the risk log, issues log, decision log, and change log using the Smartsheet software. Smartsheet will also be used by Graviton to record and managed test cycle issues. Graviton will license Smartsheet for the project and will make the software available to the City project team members. The specific use of Smartsheet for managing the project schedule will be determined by the City and Graviton project managers and will