Agenda Packet_2025-08-05 - Laserfiche WebLink

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Main Street Rehabilitation from Memory Lane to North City Limits and Bedford Road Rehabilitation at Mainplace Drive August 5, 2025 Page 3 5 2 4 6 bids. A total of four bids were received. No bids were received from Santa Ana contractors. As legally required, a Notice Inviting Bids was advertised in the Orange County Register newspaper on June 10 and June 17, 2025. The project was also advertised in PlanetBids from June 10, 2025 to June 26, 2025. Bids were received electronically via PlanetBids on June 26, 2025. No bid protest was submitted by any of the bidders during the bid protest period. A copy of construction plans, contracts, specifications, and all related reference materials (such as The Greenbook) are available for public review at the City’s Public Works Agency, Central Files office located in City Hall. Bid Results Summary RANK BIDDER’S NAME LOCATION BASE BID 1 All American Asphalt Corona, CA $792,573 2 Hardy & Harper, Inc.Lake Forest, CA $821,480 3 R.J. Noble Company Orange, CA $908,180 4 Excel Paving Co.Long Beach, CA $968,852 A total of four bids were received and four were deemed responsive. All American Asphalt submitted the lowest responsive base bid in the amount of $792,573 (Exhibit 3). As specified in the bid documents, the lowest bid shall be determined on the basis of the Base Bid. Based on the bid analysis and a contractor’s reference check, staff recommends awarding the construction contract to $792,573 (Exhibit 4). All American Asphalt has previously performed work as a prime contractor in the City of Santa Ana within the past five years, including Local Street Preventative Maintenance FY23-24 and Grand Rehabilitation from Warner to Edinger. The contractor satisfactorily completed these projects and staff recommends awarding the construction contract to All American Asphalt for the construction of the Project. (Exhibit 4). Project Delivery To deliver a complete project, in addition to the construction contract, the estimated total project delivery cost includes a budget allocation for construction administration, inspection, and testing. Construction administration and inspection may be performed by either Staff or consultants and includes construction management, inspection of the Contractor’s work to ensure contract compliance, workmanship and quality, materials testing, and implementation of the labor requirements. Any of the allocated construction administration funds not spent are considered project savings and are returned to the respective fund balance upon close out of the project. City Council 17 – 3 8/5/2025