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III. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of three (3) years or until the funding <br />is depleted. The Housing Authority / City of Santa Ana (the “City”) may, at its discretion, extend <br />the agreement with the same or more limited scope of required services for one (1) additional <br />year, upon mutual agreement contingent upon City Council approval, or City Manager or City <br />Attorney authorization, as appropriate. The total term of the awarded agreement shall not exceed <br />four (4) years. <br /> <br /> Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br />and/or individual(s) does not guarantee work throughout the duration of the contract period. <br />Numerous factors will be evaluated by the City in its delivery of project and assignments, <br />including technical expertise required. <br /> <br />IV. MINIMUM QUALIFICATIONS <br />1) Proposer must have a contract for services with the Orange County Social Services Agency <br />(OCSSA) or have an agreement in place with an organization that has a contract with the <br />OCSSA. <br /> <br />2) Contractor must have been in business continuously for the most recent five (5) years prior <br />to the date of this RFP. <br /> <br />Minimum three (3) most recent years of experience performing similar services as those <br />detailed in the Scope of Services section of this RFP. <br /> <br />V. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City’s Bid Management System, <br />PlanetBids. No other form of submittal will be accepted. <br /> <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit proposal online at: <br /> https://vendors.planetbids.com/portal/20137/portal-home. <br /> <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief <br />will be given for late and/or improperly submitted proposals. Proposers experiencing any <br />technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br />1771. Questions of an operational nature may be directed to the City’s assigned Buyer. <br />Neither the City, nor PlanetBids, makes any guarantee as to the timely availability of <br />assistance, or assurance that any given problem will be resolved by the bid submission <br />deadline. <br />Proposals shall NOT be sent via telegraphic, electronic, or facsimile means. <br />EXHIBIT 1