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<br />the monitoring and evaluation process. <br /> <br />b. ImmDef shall share case-level data with the Vera through the Vera SAFE Cities <br />Database and participate in interviews with Vera staff to support the evaluation of <br />the Project. The information gathered will be key for developing evidence <br />regarding the impact of representation across the United States on a variety of <br />measures and could be used to inform future efforts to secure funding for new and <br />existing representation programs. <br /> <br />5. PROGRAM COORDINATION <br /> <br />a. The City Manager or his or her designee shall monitor ImmDef’s progress and <br />performance of this Agreement. <br /> <br />b. ImmDef shall assign a Program coordinator (“ImmDef Coordinator”) who shall <br />have overall responsibility for the performance of this Agreement by ImmDef. <br />Should circumstances or conditions subsequent to the execution of this Agreement <br />require a substitute ImmDef Coordinator, ImmDef shall notify City immediately of <br />such occurrence. ImmDef’s staff shall cooperate fully with the City with respect to <br />all matters related to this Agreement. <br /> <br />c. ImmDef’s staff shall attend meetings as required or requested by City. <br /> <br />6. IMMIGRANT DEFENDERS' FISCAL RESPONSIBILITIES; RETENTION <br />OF MATERIALS <br /> <br />a. General Fiscal Responsibilities of ImmDef. ImmDef shall: <br /> <br />i. If applicable, appoint and submit to the City, the name of a fiscal <br />agent, who shall be responsible for the financial and accounting <br />activities of ImmDef, including the receipt and disbursement of the <br />Funding installments. <br /> <br />ii. Establish and maintain a system of accounts for the Funding that <br />shall be in conformance with generally accepted accounting <br />principles. Such system of accounts shall be subject to review and <br />approval of the City. <br /> <br />iii. Document all costs by maintaining complete and accurate records <br />of all financial transactions, including but not limited to contracts, <br />invoices, time cards, cash receipts, vouchers, canceled checks, bank <br />statements and/or other official documentation evidencing in proper <br />detail the nature and propriety of all charges. <br /> <br />iv. Submit to the City at such times and in such forms as the City may <br />require, such statements, records, reports, data, and information