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CITY OF SANTA ANA <br /> <br /> <br /> <br /> <br /> <br /> <br />These funds are used for a variety of projects and activities, such as residential rehabilitation, <br />public and homeless services, rental assistance, public facilities improvement projects, and <br />affordable housing development. To learn more about the City of Santa Ana’s current HUD plans <br />and activities, please use the link below: <br /> <br />https://www.santa-ana.org/housing-grant-funding/ <br /> <br />The City is seeking the services of a professional consultant or consulting firm to provide <br />assistance with United States Department of Housing and Urban Development (HUD) grant <br />administration. The assistance to be provided will ensure proper and timely expenditure of the <br />program funds. <br />III. TERM OF AGREEMENT <br />The anticipated term of the agreement is for an initial period of three (3) years. The City may, at <br />its discretion, extend the agreement with the same or more limited scope of required services for <br />two (2) additional one (1) year periods, upon mutual agreement contingent upon City Council <br />approval, or City Manager or City Attorney authorization, as appropriate. The total term of the <br />awarded agreement shall not exceed five (5) years. <br /> <br />Usage is not guaranteed. Execution of an agreement between the City and successful firm(s) <br />and/or individual(s) does not guarantee work throughout the duration of the contract period. <br />Numerous factors will be evaluated by the City in its delivery of project and assignments, <br />including technical expertise required. <br /> <br />IV. MINIMUM QUALIFICATIONS <br />1) Contractor must have been in business continuously for the most recent five (5) years prior <br />to the date of this RFP. <br /> <br />2) Minimum three (3) most recent years of experience performing similar services as those <br />detailed in the Scope of Services section of this RFP. <br /> <br />V. RESPONSE TO RFP <br />A. SUBMITTAL INSTRUCTIONS <br />It is the responsibility of the Proposer to ensure that any proposals submitted have been <br />uploaded to PlanetBids prior to the RFP due date and time. Proposals, including all required <br />sections and forms, shall be submitted electronically via the City’s Bid Management System, <br />PlanetBids. <br /> <br />PlanetBids will not accept late proposals and no exceptions shall be made. Proposers will <br />receive an e-bid confirmation number with a time stamp from PlanetBids indicating that their <br />proposal was submitted successfully. The City will only receive and consider those proposals <br />that were transmitted successfully. Submit proposal online at: <br /> https://vendors.planetbids.com/portal/20137/portal-home. <br /> <br />Proposer shall be solely responsible for informing itself with respect to the proper utilization <br />of the bid management system, for ensuring the capability of their computer system to upload <br />the required documents, and for the stability of their internet service. Failure of the Proposer <br />to successfully submit an electronic proposal shall be at the Proposer’s sole risk and no relief <br />will be given for late and/or improperly submitted proposals. Proposers experiencing any <br />technical difficulties with the bid submission process may contact PlanetBids at (818) 992- <br />City of Santa Ana RFP No. 25-076A Page 4 of 36 <br />EXHIBIT 1