Item 11 - Agreement for On-Site Physical Health and Wellness Services

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On -Site Physical Health and Wellness Services August 19, 2025 Page 2 These trainers help employees develop and maintain functional fitness and/or exercise routines designed to "maximize durability via conditioning and injury risk reduction practices." Additionally, they offer on -demand in-house physical therapy sessions to injured employees, helping them return to full duty status more quickly. Current satisfied Orange County clients include the Irvine and Huntington Beach Police Departments. O2X Human Performance, LLC claims a 40% reduction in time off due to injuries and 20- 30% reductions in injury -related costs across the clients they serve. If this holds, the Santa Ana Police Department could potentially save between $452,000 and $678,000 annually. Santa Ana Municipal Code, Section 2-807(d) authorizes the City to purchase against contracts from any public agency employing a competitive bid process. The Metropolitan Washington Council of Governments Contract No. 23-015 with O2X Human Performance, LLC for Physical Health and Wellness Program Services was awarded as a result of open, competitive bidding, and meets the City's requirements. Staff researched available procurement options and service offerings in the market and determined that O2X Human Performance, LLC is the only company that can provide all of the unique services outlined in the attached/proposed service agreement, namely a robust health and wellness program that provides physical health, nutrition, sleep management, injury prevention, stress management, and cancer prevention components. Services include a comprehensive human performance program that includes access to a robust mobile and web application with ongoing wellness resources, a data -driven readiness dashboard for leadership to monitor and enhance organizational health, comprehensive physical and mental health assessments, and embedded performance specialists who will work directly with personnel to provide tailored training, screenings, and program integration. Staff recommends approving a total agreement amount of $215,000. O2X received funding from the 2025 Building Homes for Heroes (BHFH) grant and is able to apply $70,000 from this grant to cover the first four months of the program for the Santa Ana Police Department, contingent on a third-quarter 2025 launch. While the grant is expected to reduce the City's cost to $145,000, the full amount is recommended in case of launch delays. Funding is available to cover the full agreement if the grant cannot be applied. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action.