Laserfiche WebLink
(9) <br />CITY OF SANTA ANA <br />documents that need to be produced pertaining to the construction of the facilities <br />and the coordination, including but not limited to: as -built drawings, new Plans, <br />Specifications and Estimates (PS&E) for new construction related to this Project, <br />intersection timing charts, existing Synchro models, aerial photos, Average Daily <br />Traffic (ADT) and Turning Movement Counts (TMC) data, etc. <br />C. Consultant shall conduct monthly progress meeting with participating agencies. <br />Consultant shall prepare agendas, provide status updates, discuss the progress and <br />direction of the work, and provide minutes for all meetings. Consultant may conduct <br />additional meetings as necessary during the course of the project to address immediate <br />issues or needs. <br />D. Consultant is required to make presentations as necessary to OCTA or participating <br />agency's Council, designated Committee or interagency meetings to present project <br />purpose and results. <br />E. Consultant shall document and maintain separate project expenses for each <br />participating agency. This information will be used by Santa Ana to bill Agencies for their <br />respective project match. <br />F. Consultant shall keep a running record of all scope changes and/or any deviations from <br />awarded contract. This information will be used by Santa Ana to request for Scope <br />Changes at the OCTA Semi -Annual Review. This information may be requested by City <br />at any time. <br />G. Consultant shall submit monthly invoices in the agreed format. Each invoice shall include <br />a detailed progress report for the reporting month, all third -party invoices, schedule, and <br />other backup documentation as requested by Santa Ana. Each invoice shall clearly <br />identify the tasks worked on and percent complete. All costs accrued shall be broken <br />down by task and Agency. All supporting documents for costs accrued shall be <br />submitted as back-up. When applicable, the task and associated progress and costs <br />shall be broken out and tracked by Partner Agency. <br />H. Consultant shall ensure all third -party invoices for equipment procurement and sub <br />contractor work clearly identifies project name, project location, and agency. Consultant <br />will be required to provide backup documentation such as cashed check or ACH <br />Payment for all equipment purchase <br />The consultant shall be familiar with all relevant OCTA project delivery and <br />documentation requirements, including, but not limited to Comprehensive Transportation <br />Funding Programs Guidelines, Project P, and Measure M2. Consultant shall develop <br />project schedule to ensure satisfying project delivery timelines; and advise City of all <br />applicable OCTA requirements. The Consultant shall prepare, coordinate, and submit all <br />necessary reporting and close-out documentations in compliance with OCTA <br />requirements on behalf of the City. <br />J. The Consultant shall create and maintain a file -sharing portal that shall be used for all <br />Project correspondence, file transfer, and schedule management. Platform shall be <br />0 <br />