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(9)CITY OF SANTA ANA <br />approved by the City prior to implementation. All email correspondence shall include the <br />City as a recipient. <br />K. Consultant shall perform required coordination, including between project team, lead <br />agency, participating agencies, Caltrans and OCTA. <br />Task I Deliverables: <br />1. Organize and lead Project Kick-off Meetings and prepare agendas and meeting materials. <br />2. Draft and Final Detailed budget and schedule. <br />3. Draft and Final Detailed Project Management Plan - one copy for each participating agency. <br />4. Monthly progress reports, including detailed status of the work effort, outlook, issues/ <br />solutions, and updated schedule shall be e-mailed to the City. <br />5. Attend all coordination meetings and prepare meeting materials, including agenda, action <br />items, graphics, presentation aides, and notes/minutes. <br />6. Retain and provide electronic versions of all data files as directed by the City. <br />7. Prepare graphics and presentation aides required for all meetings. <br />8. All documents provided in electronic form should be those currently used by the City: <br />Microsoft Office and PDF files. <br />9. All electronic data produced for the Project shall be provided on a flash drive or file sharing <br />portal. <br />10. Monthly invoices in a format acceptable to the City, shall include all third -party invoices and <br />other supporting documentation as requested by the City. <br />11. All reporting and close-out documentations in compliance with OCTA requirements and any <br />applicable regulatory agency. <br />II. Task 2: Data Collection <br />Data, such as counts, field conditions, and travel time studies, collected along the project will <br />provide the necessary insight to develop appropriate design construction documents and optimal <br />time -of -day traffic signal coordination plans. This data will also be used to measure the <br />effectiveness of the project. <br />Since the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is part of the OCTA <br />Countywide Baseline Project, OCTA is currently collecting data, developing traffic signal <br />synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) <br />agency signals along this corridor, except the Caltrans signals. Therefore, Data Collection for this <br />project will be limited to only the four (4) Caltrans intersections on the corridor. The Consultant <br />shall coordinate the Data Collection task for this project with OCTA's Countywide Baseline <br />Project. Consultant shall coordinate with Caltrans, Santa Ana and Agencies to execute a <br />Cooperative Agreement with Caltrans for this Task. <br />Sub -Task 2.1: Counts <br />Consultant shall collect, at a minimum, the following count data necessary to thoroughly <br />understand existing traffic conditions in the study area. <br />5 <br />