Item 20 - Agreement for Electrical Upgrade at the Corporate Yard

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Electrical Upgrade at Corporate Yard September 16, 2025 Page 2 controlled areas. The new transformer will ensure a reliable power supply to meet these growing energy demands and support the City's long-term sustainability goals. On June 5, 2025, Invitation for Bids (IFB) No. 25-075 was released on the City's online bid management and publication system, PlanetBids, for qualified contractors to provide electrical improvements for the City's Corporate Yard. A summary of vendor participation and results is as follows: 591 Vendors notified 38 Santa Ana vendors notified 56 Vendors downloaded the IFP Packet 5 Bids received 0 Bids received from Santa Ana Vendors Bids were opened on July 1, 2025 and evaluated (Exhibit 1). Five bids were submitted by the IFB deadline, and all were determined to be responsive to the specifications and meet the City's requirements. The bid submitted by Pacific Industrial Electric is determined to be the lowest responsible bid, is responsive to the specifications, and meets the City's requirements. Staff recommends awarding an agreement to Pacific Industrial Electric (Exhibit 2) for a total estimated delivery cost of $796,707, which includes $49,451 for unforeseen conditions. This is the first project that Pacific Industrial Electric is undertaking with the City. The company has prior experience performing electrical work for entities such as the Montebello Unified School District and the County of Santa Clara. The scope of work for this project includes services such as the installation of power poles, the connection of a 12,000-volt power distribution center, and the transfer of existing power to new systems. A reference check was conducted as part of the evaluation process and the results were outstanding, confirming the company's strong reputation and reliability. ENVIRONMENTAL IMPACT There is no environmental impact associated with the action. FISCAL IMPACT The funds were budgeted and available in the following account for Fiscal Year 2024- 2025 and will be carried forward for use in Fiscal Year 2025-2026, subject to City Council approval of the carryover on October 7, 2025. City Staff will issue two Notices to Proceed (NTP). The First NTP will authorize the vendor to procure materials due to long lead times. Once the materials are secured, staff will coordinate with Southern California Edison (SCE) and the vendor to issue a second NTP, scheduling and completing the work. Once the work is scheduled, staff expects it to be completed within 40 working days.