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17 <br />3. Contractors shall maintain an auditable record of start-up costs which shall be <br />included within the audit at the end of the year. <br />4. Reimbursable start-up costs shall occur prior to attainment of full enrollment. <br />5. If all or part of the fifteen percent (15%) allowable start-up costs is needed <br />and spent, that portion will not have to be earned through provision of <br />services. <br />6. If the contractor neither needs nor chooses to claim any of the fifteen percent <br />(15%) start-up costs, the full-service requirements shall be earned at the <br />contract rate. <br />7. Migrant childcare and development agencies operating on a seasonal basis <br />shall be reimbursed up to fifteen percent (15%) of the contract amount <br />annually for approved start-up and close-down costs associated with starting <br />up and closing down agency operations to correspond with periods of service <br />needed by migrant families as specified in WIC, Division 9, Part 1.8, Chapter <br />6 (10235-10238). <br />F. Costs for Travel and Per Diem & Restrictions (WIC 10280 and 10285; GC <br />11139.8, 5 CCR 18031, 18034, and 18041) <br />1. Contractors and subcontractors shall be reimbursed for travel and per diem <br />expenses at rates not exceeding those amounts paid to the CDSS's <br />represented employees computed in accordance with the California <br />Department of Human Resources regulations, California Code of Regulations, <br />Title 2, Division 1, Chapter 3, Subchapter 1, Article 2. <br />2. Contractors with collective bargaining agreements allowing higher rates of <br />reimbursement shall not pay the difference out of contract funds. <br />3. The CDSS shall notify the contractor of a change in expense rates within <br />thirty (30) calendar days after the CDSS has received notification of a change <br />in rates from the California Department of Human Resources. <br />4. Contractors shall be reimbursed for out-of-state travel expenses only with <br />prior written approval from the CDSS. The CDSS shall not approve out-of- <br />state travel expenses: <br />a. For more than one employee, per contract per year. <br />b. For contractors with delinquent accounts payable which are delinquent <br />more than ninety (90) calendar days after the date of the original invoice. <br />c. For contractors on conditional status. <br />d. When there is no clear benefit to the state.