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28 <br />3. Pursuant to EC 10232, contractors may maintain records electronically, in <br />compliance with state and federal standards, as determined by the <br />department. Any conversion from a paper record to an electronic format, as <br />well as the storage of the electronic record, shall comply with the minimum <br />standards described in Section 12168.7 of the Government Code and the <br />standards for trustworthy electronic document or record preservation <br />described in Chapter 15 (commencing with Section 22620.1) of Division 7 of <br />Title 2 of the California Code of Regulations. Contractors are not required to <br />create records electronically. <br />4. Contractors may use a digital signature that complies with state and federal <br />standards, as determined by the department, that may be a marking that is <br />either computer generated or produced by electronic means and is intended <br />by the signatory to have the same effect as a handwritten signature. The use <br />of a digital signature shall have the same force and effect as the use of a <br />manual signature if the requirements for digital signatures and their <br />acceptable technology, as provided in Section 16.5 of the Government Code <br />and in Chapter 10 (commencing with Section 22000) of Division 7 of Title 2 of <br />the California Code of Regulations, are satisfied. <br />5. Voucher-based programs and providers may use digital forms to allow <br />families to apply for services if those forms comply with state and federal <br />standards. <br />6. If the contractor has more than one (1) CDSS program, then the method used <br />to allocate administrative costs must be documented. <br />7. Contractors shall document and maintain records of indirect costs allocation <br />plan. <br />8. Contractors are required to maintain records to support salaries and benefits <br />charged to childcare and development programs in accordance with the <br />California School Accounting Manual. <br />9. State employees or representatives shall be allowed access to all program <br />related or fiscal records during normal work hours. (EC 33421 and 5 CCR <br />18301(c)(4)) <br />G. Attendance and Expenditure Reports <br />(Applies to CCTR, CHAN, CMIG) (WIC Sections 10267.5, 10285, and 10397; 5 <br />CCR 18068) <br />1. Contractors on conditional and provisional status shall report monthly (due to <br />CDFS by the 20th of the following month). All other contractors shall submit <br />four (4) cumulative attendance and fiscal reports to CDFS for the quarters <br />ending September 30, December 31, March 31, and June 30 . Reports not <br />received in CDFS by the 20th of the month, following the end of the