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The City understands that performers' rates can vary greatly based on a number of factors. Therefore, <br /> include a listing of talent represented by your company, group talent into levels of similar pricing and <br /> include the price range for each level. <br /> I. Task 1 - Event Management and Production Services <br /> Consultant shall manage and produce City determined phases of Event, including, but not limited to <br /> conceptualizing and designing the experiential, physical and digital event elements; managing production <br /> schedules and budgets; procuring equipment, vendors, and services; providing technical and logistical <br /> support; training personnel; and managing and executing the on-site event build and tear-down. <br /> Event Management and Production Services shall include the following: <br /> A. Event Management Services - Consultant shall be responsible for the overall planning and <br /> execution of the Event, including the following: <br /> 1. Assigning a Project Manager to this contract to act as lead and primary point of contact <br /> for the City. <br /> 2. Establishing and maintaining effective working relationships with the City, other <br /> government agencies, vendors, contractors, VIPs, and other stakeholders. <br /> 3. Managing and training the Production team. <br /> 4. Managing and adhering to schedule and budget. <br /> 5. Providing creative direction and recommendations to the City in areas such as event <br /> design and layout, theme development, logo creation, marketing, and public relations. <br /> 6. Preparing reports and support documentation such as production schedules, site plans, <br /> conceptual drawings, vendor/subcontractor list(s), expenditurelrevenue reports, quotes, <br /> invoices, and cost estimates. <br /> 7. Attending meetings as needed or upon request by the City. <br /> B. Production Services — Consultant shall be responsible for delivering quality production <br /> services that upholds the branding of the Event and/or City, such as the following: <br /> 1. Supervising event production operations in both back-of-house and front-of-house. <br /> 2. Providing logistical support to the City. <br /> 3. Talent or Entertainment acquisition, which includes booking and negotiating contracts, <br /> managing talent needs, and scheduling appearances. <br /> 4. Providing contract administration services for all vendors, contractors, and <br /> subconsultants engaged for Events. <br /> 5. Identifying and/or soliciting sponsors if requested by the City. <br /> 6. Training, coordinating, and managing event staff and volunteers. <br />