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Public Works Water Division Waterworks Fittings and Supplies <br /> October 7, 2025 <br /> Page 2 <br /> An Invitation for Bids (IFB) No. 25-010 was issued on July 25, 2025, on the City's online <br /> bid management and publication system, PlanetBids. A summary of vendor participation <br /> and results is as follows: <br /> 276 Vendors notified <br /> 20 Santa Ana vendors notified <br /> 22 Vendors downloaded the bid packet <br /> 8 Bids received <br /> 2 Bids received from Santa Ana vendors <br /> Bids were opened on August 26, 2025, and evaluated (Exhibit 1). Eight bids were <br /> submitted by the IFB deadline and all were determined to be responsive to the <br /> specifications and met City's requirements. Although Yardley-Orgill Co., Inc. dba YO Fire <br /> appeared to be the second lowest bid, they in fact were unable to provide a significant <br /> number of items listed on the IFB. Therefore, staff recommends awarding aggregate <br /> purchase contracts to bids submitted by Ferguson Enterprises, Orange County <br /> WinWater, and S&J Supply Company, Inc. to provide waterworks fittings and supplies. <br /> These vendors provided the most comprehensive responses and demonstrated ample <br /> product availability at competitive pricing. Aggregate purchase contracts will ensure <br /> flexibility, competitive pricing, and availability of high-quality products for field operations. <br /> ENVIRONMENTAL IMPACT <br /> There is no environmental impact associated with the action. <br /> FISCAL IMPACT <br /> Funds are budgeted and available in the following accounts for Fiscal Year 2025-26. <br /> Subsequent funding for the extension options, if exercised, will be included in future <br /> proposed budgets for City Council consideration. <br /> Fiscal Accounting Fund Accounting Unit, Amount <br /> Year Unit- Description Account Description <br /> Account # <br /> Current Budget <br /> 05617640- Sanitary Sanitary Sewer Service, $75,000 <br /> 63001 Sewer Service Miscellaneous Operating <br /> Expenses <br /> 06017640- Water Water Utility Production & $75,000 <br /> 2025-26 63001 Supply, Miscellaneous <br /> (Oct-Jun) Operating Expenses <br /> 06017641- Water Water System $393,750 <br /> 63001 Maintenance, <br /> Miscellaneous Operating <br /> Expenses <br />