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itle-11 CITY OF SANTA ANA documents that need to be produced pertaining to the construction of the facilities and the coordination, including but not limited to: as-built drawings, new Plans, Specifications and Estimates (PS&E) for new construction related to this Project, intersection timing charts, existing Synchro models, aerial photos, Average Daily Traffic (ADT) and Turning Movement Counts (TMC) data, etc. C. Consultant shall conduct monthly progress meeting with participating agencies. Consultant shall prepare agendas, provide status updates, discuss the progress and direction of the work, and provide minutes for all meetings. Consultant may conduct additional meetings as necessary during the course of the project to address immediate issues or needs. D. Consultant is required to make presentations as necessary to OCTA or participating agency's Council, designated Committee or interagency meetings to present project purpose and results. E. Consultant shall document and maintain separate project expenses for each participating agency. This information will be used by Santa Ana to bill Agencies for their respective project match. F. Consultant shall keep a running record of all scope changes and/or any deviations from awarded contract. This information will be used by Santa Ana to request for Scope Changes at the OCTA Semi-Annual Review. This information may be requested by City at any time. G. Consultant shall submit monthly invoices in the agreed format. Each invoice shall include a detailed progress report for the reporting month, all third-party invoices, schedule, and other backup documentation as requested by Santa Ana. Each invoice shall clearly identify the tasks worked on and percent complete. All costs accrued shall be broken down by task and Agency. All supporting documents for costs accrued shall be submitted as back-up. When applicable, the task and associated progress and costs shall be broken out and tracked by Partner Agency. H. Consultant shall ensure all third-party invoices for equipment procurement and sub contractor work clearly identifies project name, project location, and agency. Consultant will be required to provide backup documentation such as cashed check or ACH Payment for all equipment purchase I. The consultant shall be familiar with all relevant OCTA project delivery and documentation requirements, including, but not limited to Comprehensive Transportation Funding Programs Guidelines, Project P, and Measure M2. Consultant shall develop project schedule to ensure satisfying project delivery timelines; and advise City of all applicable OCTA requirements. The Consultant shall prepare, coordinate, and submit all necessary reporting and close-out documentations in compliance with OCTA requirements on behalf of the City. J. The Consultant shall create and maintain a file-sharing portal that shall be used for all Project correspondence, file transfer, and schedule management. Platform shall be 4