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CITY OF SANTA ANA approved by the City prior to implementation. All email correspondence shall include the City as a recipient. K. Consultant shall perform required coordination, including between project team, lead agency, participating agencies, Caltrans and OCTA. Task 1 Deliverables: 1. Organize and lead Project Kick-off Meetings and prepare agendas and meeting materials. 2. Draft and Final Detailed budget and schedule. 3. Draft and Final Detailed Project Management Plan - one copy for each participating agency. 4. Monthly progress reports, including detailed status of the work effort, outlook, issues/ solutions, and updated schedule shall be e-mailed to the City. 5. Attend all coordination meetings and prepare meeting materials, including agenda, action items, graphics, presentation aides, and notes/minutes. 6. Retain and provide electronic versions of all data files as directed by the City. 7. Prepare graphics and presentation aides required for all meetings. 8. All documents provided in electronic form should be those currently used by the City: Microsoft Office and PDF files. 9. All electronic data produced for the Project shall be provided on a flash drive or file sharing portal. 10. Monthly invoices in a format acceptable to the City, shall include all third-party invoices and other supporting documentation as requested by the City. 11. All reporting and close-out documentations in compliance with OCTA requirements and any applicable regulatory agency. II. Task 2: Data Collection Data, such as counts, field conditions, and travel time studies, collected along the project will provide the necessary insight to develop appropriate design construction documents and optimal time-of-day traffic signal coordination plans. This data will also be used to measure the effectiveness of the project. Since the Kraemer Boulevard/ Glassell Street/ Grand Avenue corridor is part of the OCTA Countywide Baseline Project, OCTA is currently collecting data, developing traffic signal synchronization timing, and will implement and fine tune new timing for all the fifty-seven (57) agency signals along this corridor, except the Caltrans signals. Therefore, Data Collection for this project will be limited to only the four (4) Caltrans intersections on the corridor. The Consultant shall coordinate the Data Collection task for this project with OCTA's Countywide Baseline Project. Consultant shall coordinate with Caltrans, Santa Ana and Agencies to execute a Cooperative Agreement with Caltrans for this Task. Sub-Task 2.1: Counts Consultant shall collect, at a minimum, the following count data necessary to thoroughly understand existing traffic conditions in the study area. 5