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hundred dollars ($500 . 00) with a maximum of $1, 500 a year. NOTE: <br /> Summer session shall be counted as a separate "semester" for <br /> purposes of the program. <br /> D. Employees shall be limited, for purposes of tuition <br /> reimbursement, to a maximum of two (2) collegiate level courses of <br /> not more than a total number of units which is equivalent to six <br /> (6) "semester" units per semester. One (1) "quarter" unit shall <br /> equal two-thirds (2/3) of one (1) "semester" unit . <br /> Section 4 . Procedures . <br /> A. An employee who desires to seek tuition reimbursement <br /> under the provisions of this Article must complete, in duplicate, <br /> an Application for Training and Educational Assistance form and <br /> submit it to his or her department head. <br /> B . The department head will recommend approval or <br /> disapproval and forward the application to the Chief Personnel <br /> Officer. <br /> C. The Chief Personnel Officer will approve or disapprove <br /> the application for the City Manager. One copy will be returned to <br /> the employee and the duplicate copy will be retained in the office <br /> of the chief personnel officer. It is advisable that the applicant <br /> accomplish the procedures so far described in order to ascertain <br /> the eligibility of the intended course of instruction for <br /> reimbursement under the provisions of this policy prior to the <br /> inception of the course or disbursement of personal funds . <br /> D . The employee will submit his/her copy of the approved <br /> application to the Personnel Services Department within three <br /> months after he/she has completed the course and received his/her <br /> final grade . The employee must include official verification of <br /> his/her final grade with appropriate receipts for tuition and <br /> textbook costs . These will be returned to the employee upon <br /> request . Applications not submitted to the Personnel Services <br /> Department within three months following completion of the course <br /> become void. <br /> • E. Upon receipt of the application and required <br /> documentation, the Personnel Services Department will •determine <br /> whether the completed course of instruction is compatible with the <br /> provisions of Sections 2 and 3 of this article . If found to be <br /> compatible, the Chief Personnel Officer will compute the amount of <br /> reimbursement, authenticate the application and forward it to the <br /> employee' s department head. <br /> F. The department head will then authorize the Finance <br /> and Management Services Department to reimburse the employee the <br /> approved amount out of the budget of the department concerned. <br /> 15 <br />