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D. The employee will submit their copy of the approved application to the Human <br />Resources Department within three (3) months after they have completed the course <br />and received their final grade with appropriate receipts for tuition and textbook costs. <br />These will be returned to the employee upon request. Applications not submitted to <br />the Human Resources Department within three (3) months following completion of <br />the course become void. <br />E. Upon receipt of the application and required documentation, the Executive Director <br />of Human Resources will compute the amount of reimbursement, authenticate the <br />application, and forward it to the Police Chief. <br />F. The Police Chief will then authorize the Finance and Management Services <br />Department to reimburse the employee the approved amount out of the budget of the <br />Police Department. <br />20 <br />