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i r G. The checking account may be used to pay penalties in which case the Consultant shall reimburse the City within fifteen (15) working days for any amount of the penalty which the Consultant caused, ELECTRONIC DATA PROCESSING A, The Consultant shall provide the City with electronic data processing services that will allow for the production of loss experience and transaction reports within ten (10) days following the close of each calondar month, B. Notify the City immediately of any unauthorized breach of City's information contained in Consultant's electronic data system and/or computer system REGULATORY REPORTING The Consultant shall prepare all reports required by State and Federal regulatory agencies(if any) in connection with the Program, including the Self-Insurer's Annual Report required by the Department of Self-Insurance Plans. RECORDS The Consultant shall establish and maintain electronic claim files, claim logs, transaction documents and all other records associated with the Program, These records shall be the property of the City. Unless this Agreement is cancelled, closed hard files, if any, shall be stored by the Consultant for five (5) years and shall thereafter become the responsibility of the City. Upon cancellation of this Agreement,the City shall be responsible for maintaining and storing all data, records, et cotera. The Consultant shall not dispose of or destroy hard files without the prior, written authorization of the City. The City shall allow the Consultant to perform all Bill Review Services through Medlteview. )gill review fees are at,$9.00 per bill. Preferred Provider Organization fees shall not exceed 25% of savings when applicable. The City shall allow the Consultant to perform all Utilization Review Services through MedReview. Utilization review fees are incorporated into medical bill review invoices at the rate of 7% of billed charges. The naaximzun utilization review fee charged per medical bill is capped at $750,00.Utilization review by a physician is billed separately in 10-minute increments, at the rate of$200.00 per hour. ALLOCATED EXPENSES The City shall pay for field investigation, defense attorneys, legal casts, remote photocopy, engineering experts, accident reconstruction experts, process servers, messenger service, court reporters, vocational rehabilitation consultants, structured settlement consultants,translators, and any other vendor necessary to administer claim files. Payment of expenses in excess of$150,000 require prior approval of the City before those expenses are paid, PENALTIES The Consultant shall be responsible for paying or appealing penalties that are caused by the Consultant. The Consultant shall not be responsible for penalties that are caused by the City or E 3 E