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Construction Contract for the Portola Splash Pad Project <br />January 20, 2026 <br />Page 4 <br />The contractor was required to submit a construction schedule as part of their bid to <br />expedite delivery of the project. The projected completion date based on the submitted <br />schedule is June 2026, which is within the allotted 90 working days. If the contractor <br />fails to deliver on time, they will be assessed a penalty of $5,000 per calendar day as <br />specified in the bid documents. <br />Project Milestones <br />Milestone <br />Estimated Completion <br />Notes <br />Date <br />Administrative Startup <br />January 2026 <br />Contract execution, bonds, <br />insurance <br />Material Procurement <br />January - April 2026 <br />Procurement for long lead <br />items (shade structures, <br />splash pad equipment and <br />water features <br />Contractor Mobilization <br />February 2026 <br />Start of construction activities <br />Project Completion <br />June 2026 <br />Based on 90 working days <br />Project Phasing <br />The contractor will be constructing this project in a single phase, fulfilling the scope of <br />work as outlined in the contract documents. The contractor is responsible for <br />determining the scheduling and sequencing of activities based on their proposed means <br />and methods. <br />Public Outreach <br />Upon Council approval of recommended actions, prior to start of construction, Staff will <br />notify the Portola Park neighborhood association of upcoming construction and <br />distribute informational material, including who to contact for additional information or to <br />address issues of concern. <br />The Contractor is required to issue construction notices to adjacent residents and <br />businesses at least two weeks before construction begins. Additionally, the contractor is <br />required to install signage at the project site indicating project details and contact <br />information. <br />ENVIRONMENTAL IMPACT <br />Pursuant to the California Environmental Quality Act (CEQA), the recommended actions <br />are exempt from further review pursuant to Section 15301(b) of the CEQA Guidelines <br />for projects consisting of repair of repair/maintenance of existing public facilities. The <br />proposed project continues to meet these parameters of the CEQA Guidelines, and <br />Categorical Exemption Environmental Review No. ER-2025-118 will be filed for Project <br />25-2401 (Exhibit 4). <br />