Item 12 - Purchase Order Contracts for Traffic Signal Control Devices

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Purchase Order for Traffic Signal Control Devices February 17, 2026 Page 2 5 5 7 1 Traffic devices frequently require replacement due to aging infrastructure, equipment malfunctions, collisions, or the implementation of engineering safety improvements. When a device is compromised, it must be replaced as quickly as possible to minimize impacts to public safety and mobility. Furthermore, these devices are specialized and must be replaced on a like-for-like basis to maintain system compatibility, as they are installed and operated in conjunction with existing infrastructure and designed to function with equipment from the same manufacturers. Continued use of the same product line supports operational consistency, reduces training and maintenance costs, ensures reliable system performance, and promotes efficient long-term asset management. To support the operation and maintenance of these systems, staff requires access to a wide range of traffic signal control devices, electrical materials, supplies, and components. Given the challenges associated with aging infrastructure, staff proactively maintains an inventory of essential supplies at the City’s Corporate Yard to support both routine maintenance and emergency repairs. This level of preparedness helps minimize service disruptions and ensures timely responses to infrastructure issues. In the last three years, the City has spent an average of $170,000 annually on traffic signal control devices and staff recommends increasing the total contract not to exceed limit to $200,000 annually to account for the rising costs of electrical components and devices. The proposed contracts enable staff to obtain traffic signal control devices and supplies from multiple vendors, ensuring access to necessary products at competitive prices. Santa Ana Municipal Code, Section 2-807(a), authorizes the City to make non-bid purchases of supplies, materials, and equipment whenever it shall appear that there is only one reasonably available source. Staff researched available procurement options and product offerings in the market and determined that the traffic signal control devices offered by AM Signal, LLC, Econolite Control Products, Inc., NexTech Systems, Inc., and Western Systems, Inc. meet the City’s specifications. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2025-26 budget. The purchase order contracts cover one year and include up to four, one-year renewal options. Year 1 costs span two fiscal years and will be incurred in FY 2025-26 and FY 2026-27. Funding for any renewal years will be included in proposed budgets for City Council consideration. The table below shows the first-year and subsequent year allocations, if exercised.