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Information Technology <br />www.santa-ana.org/IT <br />Item # 14 <br />City of Santa Ana <br />20 Civic Center Plaza, Santa Ana, CA 92701 <br />Staff Report <br />March 3, 2026 <br />TOPIC: Financial System Maintenance, Services, and Software Licenses <br />AGENDA TITLE <br />Renewal of Agreement with Infor (US), LLC for Lawson Financial System Maintenance <br />and Support (Non -General Fund) <br />RECOMMENDED ACTION <br />Authorize the City Manager to execute a renewal form for the agreement with Infor <br />(US), LLC for Lawson financial system maintenance and support to extend the term for <br />a one-year period for an amount of $352,579 beginning July 1, 2026 through June 30, <br />2027, with two (2) one-year optional renewals, for a total amount of $1,122,471 <br />(Agreement No. A-2026-XXX). <br />GOVERNMENT CODE §84308 APPLIES: Yes <br />DISCUSSION <br />The City currently relies on the Lawson financial system to process, account for, <br />maintain, track, and report on the City's financial information and transactions. This <br />includes functions for general ledger, accounts payable, billing, accounts receivable, <br />cash management, procurement, inventory, asset management, grant management, <br />projects and activities, budgeting, business intelligence, and reporting. The system is <br />used to produce the Annual Comprehensive Financial Report (ACFR) required by <br />California State Law and the City Charter. <br />After a competitive procurement process, the City Council approved an agreement with <br />Lawson Software Americas, Inc. on March 3, 2008, to purchase the Lawson financial <br />system (Agreement A-2008-037). The system went live in September 2009 and <br />replaced a legacy mainframe system that was over 20 years old. Lawson Software <br />Americas, Inc. was acquired by Infor (US) Inc. in 2011. Staff recommends approving the <br />Renewal Form for continued annual maintenance and support. Annual maintenance <br />entitles the City to receive software updates and technical support services, which are <br />required to ensure system availability, proper operation, and legislative compliance. <br />ENVIRONMENTAL IMPACT <br />There is no environmental impact associated with this action. <br />